Project Admin II: Field Ops & Billing Support

ENFRA; Indiantown (FL); On-site; USD 33,000 - 45,000; Full time

Job summary

ENFRA is seeking a Project Administrator II to support project staff on $5M-$10M projects with 50-150 onsite employees. Responsibilities include time tracking, procurement, onboarding, file maintenance, invoicing, submittals, permits, and project documentation.

The role requires a high school diploma, 2+ years in project administration in construction, and strong MS Office skills. Travel is 0–5%. Equal opportunity employer.

Qualifications

• High School diploma or GED or equivalent.
• 2+ years of project administration experience in architectural/engineering/construction.
• College coursework in construction management or related field.
• Typing speed of 50 wpm minimum.
• Working knowledge of the construction industry.
• Proficiency with MS Office (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Detail-oriented and able to multitask in a fast-paced environment.

Responsibilities

• Manage weekly timesheet approvals and payroll submissions.
• Maintain office supplies and procurement with management approval.
• Assist onboarding and IT hardware/permissions requests.
• Maintain electronic project files and documentation.
• Assist with invoice coding and approvals.
• Track subcontracts, change orders, purchase orders, and sub insurance certificates.
• Prepare client billings and lien releases.
• Coordinate permits and inspections as needed.
• Develop project docs (daily reports, look-ahead, labor forecasts).
• Support Project Managers with submittals and O&M books.

Skills

Typing 50 wpm

Verbal and written communication

Multitasking

Microsoft Office proficiency

Construction knowledge

Education

High School diploma or GED

College coursework in construction management

Construction Document Technologist/CCS/CCCA (preferred)

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

ENFRA is seeking a Project Administrator II to support project staff on $5M-$10M projects with 50-150 onsite employees. Responsibilities include time tracking, procurement, onboarding, file maintenance, invoicing, submittals, permits, and project documentation.

The role requires a high school diploma, 2+ years in project administration in construction, and strong MS Office skills. Travel is 0–5%. Equal opportunity employer.