Construction Project Admin Lead—Billing & Compliance

ENFRA LLC; Indiantown (FL); Sur place; USD 38 000 - 51 000; Plein temps

Résumé du poste

ENFRA LLC is seeking a Project Administrator III to support the project staff on initiatives valued between $10M and $30M with 50–200 onsite personnel. This role focuses on timekeeping, onboarding, IT provisioning, and meticulous file management to keep projects running smoothly.

You will coordinate billing, subcontracts, and compliance documentation while ensuring accurate records and timely communications with field teams.

Qualifications

• Must have 3+ years of administrative experience.
• Experience with GMP billing is required.
• Proficient in Word, Excel and Outlook.

Responsabilités

• Ensure accurate weekly employee time tracking and supervisor approval.
• Maintain and procure office supplies with manager approval.
• Assist in onboarding and IT hardware/permissions requests.
• Electronic project file maintenance.
• Assist with invoice coding and approvals.
• Track subcontracts, change orders, purchase orders and insurance certificates.
• Prepare client billings and lien releases.
• Gather client contractual requirements (licenses, insurance, safety programs).
• Assist with permits scheduling and inspections.
• Develop project documentation (daily reports, look-ahead, labor forecast).
• Compile submittals and O&M/start-up books.
• Distribute documents to field personnel and key parties.
• Communicate project information effectively to the team.
• Reconcile tool/rental equipment lists.
• Manage parking passes.
• Other administrative functions as requested.

Connaissances

Organizational skills

Communication skills

Multi-tasking

Interpersonal skills

Formation

High School diploma or GED

Outils

Microsoft Word

Microsoft Excel

Microsoft Outlook

Description du poste

ENFRA LLC is seeking a Project Administrator III to support the project staff on initiatives valued between $10M and $30M with 50–200 onsite personnel. This role focuses on timekeeping, onboarding, IT provisioning, and meticulous file management to keep projects running smoothly.

You will coordinate billing, subcontracts, and compliance documentation while ensuring accurate records and timely communications with field teams.