Onsite Construction Project Administrator I

ENFRA; Indiantown (FL); On-site; USD 29,000 - 39,000; Full time

Job summary

ENFRA is seeking a Project Administrator I in Florida to support project staffs on initiatives up to $5M with 50-100 onsite personnel. You will manage time tracking, invoicing, and document control, ensuring accurate data and timely communications across the team.

The role emphasizes strong Microsoft Office skills, attention to detail, and the ability to multitask in a fast-paced construction environment. Travel is minimal (0-5%).

Qualifications

• High School diploma or GED equivalent.
• 3+ years of administrative experience.
• Must be proficient in Microsoft Word, Excel and Outlook.
• Effective verbal and written communication skills.
• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Versed in the industry and the Company's competitors.
• Ability to multitask and perform duties outside of the scope of work when necessary.

Responsibilities

• Ensures accurate employee time tracking on a weekly basis, including obtaining approval for any timesheet discrepancies, as well as timely submission to the Payroll processor.
• Properly maintains and procures office supplies with Management approval.
• Assists in the new hire onboarding process and processing of IT hardware & permissions requests.
• Responsible for the maintenance of the electronic project files.
• Assists the Team in invoice coding and approvals, upon request.
• Requests and tracks sub insurance certificates.
• Prepares and submits client billings and lien releases.
• Obtains and submits any client-specific contractual requirements (i.e. city license, contractor's license, certificate of insurance, emergency phone list, other SI department's safety program, drug awareness program, and SDS sheets for jobsite).
• Assists project team with applying for permits and scheduling inspections (if applicable).
• Compiles submittal and O&M/start-up books, as requested by Project Managers.
• Reviews and distributes documents/correspondence to field personnel and other key parties.
• Effectively & accurately communicate relevant project information to project team.
• Reconciles tool and rental equipment list (if applicable).
• Manages parking pass process (if applicable).
• Other duties as assigned.

Skills

Administrative experience

MS Word/Excel/Outlook

Verbal communication

Written communication

Detail-oriented

Multitasking

Education

High School diploma or GED

Tools

Oracle/JD Edwards

Procure/Tri Build

AIA billing/Textura

Job description

ENFRA is seeking a Project Administrator I in Florida to support project staffs on initiatives up to $5M with 50-100 onsite personnel. You will manage time tracking, invoicing, and document control, ensuring accurate data and timely communications across the team.

The role emphasizes strong Microsoft Office skills, attention to detail, and the ability to multitask in a fast-paced construction environment. Travel is minimal (0-5%).