Project Administrator & Coordination Specialist

Ies Communications, Llc; Tempe (AZ); On-site; USD 39,000 - 43,000; Full time

Job summary

IES in Tempe, AZ is seeking a Project Manager Assistant to handle administrative duties for assigned projects, ensuring alignment with contractual obligations, safety, quality, and financial performance.

The role involves managing documents, timekeeping, records, and client communications, while supporting project dashboards and reporting. Ideal candidates will have a High School diploma and relevant administrative experience.

Qualifications

• High School diploma or GED required.
• Strong problem-solving and communication skills.
• Experience with project administration and records management preferred.

Responsibilities

• Perform project administrative tasks including word processing, filing, timekeeping and financial document processing.
• Coordinate calendars, meetings and travel arrangements for project teams.
• Monitor and report on project progress, quality and safety issues to supervisors.
• Maintain project financial documents and support billing/invoicing processes according to company policies.
• Assist with document control and ensuring delivery of reports to customers.

Skills

Self-motivation

Professional communication

Problem-solving

Attention to detail

Travel readiness

Education

High School diploma or GED

Tools

SMF/MMF tools

Job description

IES in Tempe, AZ is seeking a Project Manager Assistant to handle administrative duties for assigned projects, ensuring alignment with contractual obligations, safety, quality, and financial performance.

The role involves managing documents, timekeeping, records, and client communications, while supporting project dashboards and reporting. Ideal candidates will have a High School diploma and relevant administrative experience.