Project Administrator - Billing & Coordination (Hybrid)

Davisulmer; City of Rochester (NY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay rates

Comprehensive benefits package

Career development opportunities

Long-term career relationships

Job summary

A fire protection services company located in Rochester, NY is seeking a Project Administrator to support multiple construction projects. Candidates should possess strong communication skills and basic accounting knowledge. This hybrid role includes entering project details into ERP systems and ensuring compliance with contracts. The company offers competitive compensation and a comprehensive benefits package.

Qualifications

• Two years’ experience in an administrative setting or equivalent combination of education and experience.
• Ability to read, analyze, and interpret general business procedures and regulations.
• Ability to calculate figures and amounts such as taxes, commissions, and discounts.

Responsibilities

• Enter new contract projects and change orders into the accounting system.
• Send out monthly AIA progress invoices according to contract language.
• Obtain necessary information for jobs such as POs and insurance certificates.
• Ensure accuracy in contracts.
• Follow SOX compliance processes.

Skills

Oral and written communication skills

Time management

Organizational skills

Interpersonal skills

Moderate to advanced computer skills

Basic accounting knowledge

Proficient in Microsoft Excel

Education

High School Diploma/GED

Associate’s Degree preferred

Job description

A fire protection services company located in Rochester, NY is seeking a Project Administrator to support multiple construction projects. Candidates should possess strong communication skills and basic accounting knowledge. This hybrid role includes entering project details into ERP systems and ensuring compliance with contracts. The company offers competitive compensation and a comprehensive benefits package.