Project & Billing Administrator (Construction Accounting)

AG SOLUTIONS LLC; Albuquerque (NM); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Vision insurance

Job summary

AG Solutions LLC is seeking an Office Administrator with an accounting background to support the Farmington Division, serving as a liaison between local operations and Corporate Accounting.

This role focuses on accounting and project support—working with Project Managers and field personnel from job setup and kickoff through billing, WIP updates, and closeout, with primary responsibility for local callout/T&M invoicing and project documentation.

Qualifications

• Experience in accounting, bookkeeping, billing, or project administration.
• Strong organization, attention to detail, and follow-through.
• Comfortable working with financial and project information.
• Strong communication skills with managers and field personnel.
• Proficiency with Microsoft Excel, Outlook, and general business software.
• Construction, job costing, WIP, T&M invoicing, or QuickBooks experience preferred.

Responsibilities

• Manage Farmington callout and T&M invoicing, review documentation, and prepare customer invoices.
• Initiate new job setup, assign job numbers, and gather project information.
• Collaborate with Project Managers on kickoff, status, WIP updates, and closeout.
• Gather and maintain contracts, change orders, POs, receipts, T&M sheets, and project documentation.
• Track outstanding billing and follow up with PMs and field personnel.
• Assist Corporate Accounting with invoicing, job-costing questions, and documentation.
• Scan and intake project and accounting documents; enter receipts and expenses.
• Maintain organized electronic project and accounting records; ensure proper job numbers.
• Communicate deadlines, requirements, and procedures between Farmington and Corporate Accounting.

Skills

Accounting

Billing

Project administration

Communication

Attention to detail

Tools

Microsoft Excel

Outlook

QuickBooks

Job description

AG Solutions LLC is seeking an Office Administrator with an accounting background to support the Farmington Division, serving as a liaison between local operations and Corporate Accounting.

This role focuses on accounting and project support—working with Project Managers and field personnel from job setup and kickoff through billing, WIP updates, and closeout, with primary responsibility for local callout/T&M invoicing and project documentation.