Hybrid Project Admin & Budget Reporting Specialist

Poutrix; Town of Clifton Park (NY); Hybrid; USD 50,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, vision

401K

Paid holidays

PTO - 15 days

Job summary

Arcadis is seeking a Project Assistant in Clifton Park, NY, to support project administration for multiple project managers. The role is hybrid, requiring occasional office presence in Clifton Park and Syracuse, NY.

You will track schedules, budgets, and prepare contract-related reports while supporting billing and document management. Ideal candidates have 5+ years of relevant experience and degrees in business administration or related fields.

Qualifications

• 5+ years of related technical/administrative experience in a fast-paced setting.
• Associate or Bachelor’s degree in business administration or related field or equivalent experience.
• Experience/Knowledge with Oracle (or other online database).

Responsibilities

• Set up projects in Oracle; track and monitor project schedules and budgets; administer project and financial management activities for projects of varying size.
• Prepare and analyze financial metrics reports for project managers.
• Manage, organize, and maintain project documents and related materials.
• Prepare client billing documents in accordance with contract requirements and verify that invoices comply with contract terms.
• Coordinate with subcontractors on billing requirements.
• Prepare contract terms compliance reports.
• Develop complex reports and spreadsheets, conducting a high level of quality control of documents.

Skills

Interpersonal skills

Communication skills

Education

Associate or Bachelor’s degree in business administration or related field

Tools

Oracle

Microsoft Word

PowerPoint

Outlook

Excel

Job description

Arcadis is seeking a Project Assistant in Clifton Park, NY, to support project administration for multiple project managers. The role is hybrid, requiring occasional office presence in Clifton Park and Syracuse, NY.

You will track schedules, budgets, and prepare contract-related reports while supporting billing and document management. Ideal candidates have 5+ years of relevant experience and degrees in business administration or related fields.