Project Administrator

Merck General Contracting, LTD; Waco (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

PTO

Job summary

Merck General Contracting, LTD is seeking a Construction Project Administrator to support our internal team and ensure projects run smoothly from start to finish. The role requires at least four years of project administration experience and strong proficiency in Microsoft Office.

You will handle scheduling updates, project tracking, and reporting, while coordinating with construction managers and external teams.

Qualifications

• At least 4 years of project administration experience.
• Proficient in Microsoft Office Suite.
• Excellent communication skills.
• Capable of managing multiple tasks under pressure.
• Experience in construction project documentation and invoicing.

Responsibilities

• Update construction project scheduling software.
• Assist project tracking including personnel, scope, budgets, and invoicing.
• Keep construction managers informed on team utilization/workload.
• Produce status reports and other project documentation using Microsoft Office.
• Support the project cycle from initiation to completion.
• Provide strong written and verbal communication to internal and external teams.
• Understand accounting and invoicing processes and generate billing documents after project completion.

Skills

Communication skills

Multitasking

Team player

Problem solving

Education

Associates Degree preferred

High School Diploma Required

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

We are looking for a Construction Project Administrator with at least four years of project administration experience to support our internal team and ensure the smooth execution of projects from start to finish. The ideal candidate will be proficient in Microsoft Office Suite, have excellent communication skills, and be capable of managing multiple tasks under pressure.

Responsibilities

• Update construction project scheduling software
• Assist construction team in overall project tracking, to include: personnel, scope, budgets, and invoicing
• Keep construction managers informed on team utilization/work load
• Assist construction team in the production of status reports and other project documentation. Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) for various project management tasks.
• Assist with the project cycle from initiation to completion.
• Provide strong written and verbal communication to internal and external teams.
• Understand accounting and invoicing processes, create billing document after project completion. Demonstrate a fast learning ability and a positive, innovative approach to problem‑solving.

Key Characteristics

• Must be self-motivated, results-oriented, proactive, and a problem solver.
• Ability to organize and manage multiple priorities and work in a fast‑paced environment.
• Must be a team player and contributor combined with excellent communication and interpersonal skills.
• Ability to stay calm, professional, and always maintain a sense of humor.

Compensation

Competitive. Benefits include health insurance and PTO.

Qualifications

• At least 2 years of excellent customer service experience in a fast‑paced, growing company.
• Strong skills in Microsoft Office and Adobe Acrobat.
• Associates Degree preferred. High School Diploma Required.