Project Administrator

Eastern Contractors Corporation; Duluth (GA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Sick days

Phone device

Job summary

Eastern Contractors Corporation is seeking a skilled Project Administrator to support our construction teams. You will manage project documentation, submittals, RFIs, and close-out items while coordinating between field and office operations.

The role emphasizes organization, attention to detail, and clear communication. Procore proficiency and strong MS Office skills are essential, with an ability to work in a fast-paced, on-site environment.

Qualifications

• 2+ years of administrative experience in construction or related field.
• Familiarity with construction workflows and Procore.
• Strong written and verbal communication.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Assist Project Managers and Superintendents with daily administrative tasks and project coordination.
• Maintain and organize project files, submittals, RFIs, change orders, and close-out documents.
• Process subcontractor and vendor contracts, purchase orders, and insurance documents.
• Support in preparing owner contracts, progress billings, and insurance documents.
• Monitor and update project tracking systems (Procore).
• Communicate effectively with subcontractors, suppliers, and internal teams to ensure project needs are met.
• Manage document control systems to ensure version accuracy and accessibility.
• Handle general office and job site administrative duties as needed.

Skills

Organizational skills

Communication skills

Team collaboration

Independent work

Attention to detail

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Procore

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About this position

About

Eastern is seeking a highly skilled Project Administrator to join our dynamic, growing team. The Project Administrator supports project teams by managing administrative tasks, documentation, and communication throughout the construction process. This role ensures smooth coordination between field and office operations, maintains organized project records, and various ad-hoc duties. The ideal candidate is highly organized, detail-oriented, and experienced in construction.

Key Responsibilities:

• Assist Project Managers and Superintendents with daily administrative tasks and project coordination.
• Maintain and organize project files, submittals, RFIs, change orders, and close-out documents.
• Process subcontractor and vendor contracts, purchase orders, and insurance documents.
• Support in preparing owner contracts, progress billings, and insurance documents.
• Monitor and update project tracking systems (Procore)
• Communicate effectively with subcontractors, suppliers, and internal teams to ensure project needs are met.
• Manage document control systems to ensure version accuracy and accessibility.
• Handle general office and job site administrative duties as needed.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 2+ years of administrative experience in construction or a related field.
• Familiarity with construction project workflows, Procore, and documentation.
• Strong computer skills; Proficient in Microsoft Office (Word, Excel, Outlook); experience with construction software (Procore) preferred.
• Strong organizational skills with attention to detail and ability to manage multiple tasks.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Primarily office-based
• Job Type: Full-time
• Work Location: In-person
• 401(k) matching
• Paid time off
• Sick days
• Phone Device