Project Administrator

Gage Talent Solutions; Reading (Berks County); On-site; USD 22,000 - 30,000; Full time

Job summary

Gage Talent Solutions is seeking a Temporary/Temp-to-Hire Project Administrator to support project managers with essential administrative tasks and client communications. The role runs Monday through Friday, 7:30am to 4pm, in a professional office environment.

You will liaise with customers, manage contracts, and handle invoicing and payments. The ideal candidate demonstrates strong communication, good phone etiquette, and familiarity with QuickBooks, along with being organized and

Qualifications

• Strong communication skills.
• Experience answering phones in a professional office.
• Knowledge of QuickBooks.
• Computer literate.
• Team player.
• Deadline-driven.
• Organized and focused.
• Customer service oriented.
• Excellent time-management.

Responsibilities

• Assist Project Managers with administrative duties and processes (maintaining accurate job information, preparing contracts, invoicing, auditing completed jobs).
• Serve as point of contact for customers and facilitate communications (oral and written).
• Answer incoming phone calls and direct customers to Project Managers or staff.
• Work with insurance and mortgage companies.
• Collect and apply payments to accounts.
• Assist Accounts Payable with entering purchase orders.

Skills

Strong communication

Phone etiquette

Team player

Deadline-driven

Organized and focused

Customer service oriented

Time-management

Excellent time-management

Tools

QuickBooks

Job description

Temporary/Potential Temp-to-Hire Project Administrator opportunity! Schedule: Monday through Friday 7:30am - 4pm

• Assist the Project Managers with administrative duties and processes, such as maintaining accurate job information, preparing contracts, invoicing and auditing completed jobs
• Serve as point of contact for customers and facilitate communications, both oral and written
• Answer incoming phone calls and direct customers to Project Managers or other appropriate staff
• Work with insurance and mortgage companies
• Collect and apply payments to accounts
• Assist Accounts Payable with entering purchase orders

• Strong communication skills
• Experience answering phones and directing calls in a professional office setting
• Knowledge of QuickBooks
• Computer literate
• Team player
• Deadline-driven
• Organized and focused
• Customer service oriented
• Excellent time-management

Gage is a trusted professional recruiting firm with over 40 years of experience, connecting top talent with career opportunities in multiple sectors. With a people-first approach, Gage empowers and connects employers and candidates across multiple industries, including finance, accounting, administrative, manufacturing, skilled trades, and more. Gage specializes in direct-hire skilled and professional placements, as well as contract jobs, internships and temporary roles with local, national and global employers.

Gage is an equal opportunity employer headquartered in Reading, Pennsylvania.