Project Administrator

Harvey Cleary; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Harvey Cleary is seeking a Project Administrator to provide administrative support to our Project Management teams in Houston. The role includes setting up jobs in Procore, processing contracts and change orders, and maintaining ERP data.

You will help procure lien waivers and insurance, manage close-out documents, and assist with various project tasks while supporting the team and answering phones during breaks.

Qualifications

• Associate/Bachelor's degree or 1 year of Accounts Payable/Project Administrator experience.
• Experience with Procore and Timberline/Sage preferred, but not required.
• Must be able to pass a pre-employment background check and drug test.

Responsibilities

• Assist with job setup in Procore, ERP, and on our internal network.
• Generate/process/distribute Owner/Subcontractor contracts, change orders, and pay applications through Procore, and input data into the ERP
• Procurement of Subcontract/Owner lien waivers and subcontractor insurance
• Provide database input and updates in Procore
• Assist with project close-out documentation and gathering warranties
• Provide support to project teams with miscellaneous tasks
• Answer phones during receptionist's lunch breaks
• Organize deliveries of submittals
• Archive project documents following close-out
• Prioritize tasks to meet deadlines
• Communicate effectively (written and verbal)
• Work knowledge of Procore, Timberline/Sage, and Microsoft products

Skills

Communication

Organization

Attention to detail

Time management

Education

Associate's or Bachelor's degree OR 1 year experience in AP/Project Admin

Tools

Procore

Timberline/Sage

Microsoft Office

Job description

• Location 3663 Briarpark Drive,Suite 101,Houston, TX, 77042,United States
• Job Category Project Administration, Experienced
• Employee Type Non-Exempt - FT
• Required Degree NONE

The Project Administrator's primary responsibility is to provide administrative support to the Project Management teams.

Below are examples of duties and responsibilities of a Project Administrator:

• Assist with job setup in Procore, ERP, and on our internal network
• Generate/process/distribute Owner/Subcontractor contracts, change orders, and pay applications through Procore, as well as inputting data into the ERP
• Responsible for the procurement of Subcontract/Owner lien waivers
• Responsible for the procurement of subcontractor insurance
• Responsible for Database input and updates in Procore.
• Responsible for project close-out documentation and the gathering of warranties
• Provide support to project teams with miscellaneous tasks.
• Helps answer phones during the receptionist's lunch breaks
• Helps organize deliveries of submittals
• Archives project documents following project close-out
• Prioritizes tasks to make sure deadlines are met
• Ability to effectively communicate (both written and verbal skills)
• Has a working knowledge of Procore, Timberline/Sage, and the Microsoft product suite

Required Experience

• Associate/Bachelor's degree or a minimum of 1 year of Accounts Payable/Project Administrator experience
• Prior experience with Procore and Timberline/Sage preferred, but not required

Must be able to pass a pre-employment background check and drug test. Random drug tests will also be conducted in accordance with our safety policy.