Project Administrator

G S E Construction Company Inc.; Lafayette (CO); On-site; USD 50,000 - 70,000; Full time

Job summary

G S E Construction Company Inc. in Lafayette, Colorado is seeking a highly organized Project Administrator to support project managers. The ideal candidate will manage project documentation, assist in execution, and ensure project requirements are met efficiently.

The role demands a proactive individual with excellent communication, problem-solving, and multi-tasking abilities. You will maintain project files, coordinate with accounting for billings, and support subcontractor insurance compliance. Join our team and contribute to delivering high-quality work.

Qualifications

• Proactive problem-solver with exceptional communication skills.
• Ability to manage multiple tasks in a collaborative environment.
• Attention to detail and commitment to high-quality work.

Responsibilities

• Assist PM & superintendent in project execution.
• Input data into Vista and Procore for project documentation.
• Maintain project files and insurance requirements of subcontractors.
• Process billings, change orders, and budget modifications.
• Distribute project invoices to team members.

Skills

Organizational skills

Communication skills

Problem-solving

Multi-tasking

Tools

Vista

Procore

Job description

We are seeking a highly organized and detail-oriented Project Administrator to join our team at GSE Construction. The ideal candidate will be a proactive problem-solver with exceptional communication skills and the ability to manage multiple tasks simultaneously. You should be a team player who thrives in a collaborative environment and is committed to delivering high-quality work on time. As a key support to our project managers, you will be responsible for coordinating project activities, maintaining project documentation, and ensuring all project requirements are met. If you are a motivated individual with a keen eye for detail and a passion for excellence, we encourage you to apply and become a valuable member of our team. Specific job functions are listed below.

• Assist PM & superintendent as directed to help execute the project
• Input data into Vista and Procore for project related documentation
• Interface between the project and accounting insuring that billings, job cost, AP & payroll are processed thoroughly, accurately, and timely
• Creating and maintaining all project files
• Create Preliminary Info Sheet for each assigned projects
• Create and Maintain Project Contact List
• Collect and submit certified payroll to required agencies
• Knowledge of State of Colorado Sales Tax Procedures, helpful.
• Maintain insurance requirements of every subcontractor.
• Process monthly billings from subcontractors, including lien releases.
• Input the project budget into Procore
• Issue commitments and subcontracts
• Fill out credit applications
• Collect, verify, and process material delivery packing slip and verify against POs
• Collect and log daily sign in sheets and timecards
• Process change orders and budget modifications
• Distribute project invoices to project team members through P-Vault
• Other administrative duties as directed by management

Equal Opportunity Employer, including disabled and veterans.