Project Administrator

Jobtailor; Phoenix (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Project Administrator to support LIS Solutions’ language portfolio, source and coordinate interpreters for conferences and events, and process timesheets across client platforms.

The role requires strong MS Office skills, ability to multitask, and meticulous records management. You will work cross-functionally with Finance, Recruiting, HR, and Security, and be prepared to go onsite as needed to source interpreters and support clients.

Qualifications

• Minimum 1 year of relevant professional project administration/coordination experience.

Responsibilities

• Support LIS Solutions’ New York language portfolio.

Skills

Project Administration

Interpreter Coordination

Database Management

Data Entry

Timesheet Processing

Scheduling

Document Creation

Records Management

Client Tasking Response

Problem Solving

Tools

MS Office

Personnel Management System

Email Platforms

Database Systems

Job description

Responsibilities

• Support LIS Solutions’ New York language portfolio
• Source, vet, and coordinate interpreters for conferences, meetings, and events
• Process interpreter timesheets
• Work with LIS Solutions’ personnel management system
• Go onsite as needed to source interpreters and support the customer
• Recruit, vet, and maintain a steady pipeline of qualified local interpreters
• Monitor, receive, and promptly respond to client tasking via email and other platforms
• Maintain, update, audit, and manage company databases and records systems, including real-time data entry
• Identify the best available interpreters based on language combinations, timing, special client requirements, cost margins, availability, and other considerations
• Provide administrative support to the NYC portfolio, including phone calls, scheduling, creating and reviewing internal business documents and presentations, records management, and filing
• Liaise and coordinate with Finance, Recruiting, HR, and Security
• Work under the supervision of the Program Manager and collaborate with Program Coordinators

Requirements

• Minimum 1 year of relevant professional project administration/coordination experience
• VERY STRONG computer skills, including but not limited to independent proficiency with MS Office (Outlook, Excel, PowerPoint, Word, Teams, etc.)
• Proven ability to multitask with meticulous attention to detail
• Problem assessment/sensitivity and problem solving within a team environment
• Must be able to pass a background check
• Ability to provide after hour desk support
• Due to clients' contractual requirement, a designated private, secured workspace is required

Core Competencies

Demonstrates strong project administration and coordination skills, with a focus on sourcing and managing interpreters while maintaining meticulous attention to detail. Proficient in managing databases and providing administrative support across various functions.

Highest-signal resume keywords

• Project Administration
• Interpreter Coordination
• Database Management
• MS Office Proficiency
• Multitasking

ATS Optimization Keywords

Hard Skills

• Project Administration
• Interpreter Coordination
• Database Management
• Data Entry
• Timesheet Processing
• Scheduling
• Document Creation
• Records Management
• Client Tasking Response
• Problem Solving

Soft Skills

• Attention to Detail
• Multitasking
• Team Collaboration
• Communication

Industry Keywords

• Interpreter Sourcing
• Client Coordination
• Administrative Support
• Background Check Compliance
• Secured Workspace

Tools & Technologies

• MS Office
• Personnel Management System
• Email Platforms
• Database Systems