Project Administrator

Jobtailor

Portland (OH)

On-site

USD 42,000 - 55,000

Full time

14 days+

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Job summary

Jobtailor is seeking an Administrative Coordinator to support LIS’s New York portfolio and coordinate interpreter sourcing for conferences and events. The role involves hands-on data entry, timesheet processing, and cross-functional collaboration with Finance, Recruiting, HR, and Security.

The ideal candidate will have strong MS Office skills, at least 1 year in project administration, and the ability to multitask in a fast-paced environment, with a willingness to travel onsite as needed.

Qualifications

Minimum 1 year of relevant professional project administration/coordination experience
Very strong computer skills, including MS Office applications
Proven ability to multitask with meticulous attention to detail
Problem assessment/sensitivity and problem solving within a team environment
Must be able to pass a background check
Ability to provide after hour desk support
Due to clients' contractual requirement, a designated private, secured workspace is required

Responsibilities

Support LIS’s New York language portfolio under supervision of the Program Manager and in collaboration with Program Coordinator(s)
Source, vet, and coordinate interpreters for conferences, meetings, and events
Process interpreter timesheets
Work with LIS’ personnel management system
Go onsite as needed to source interpreters and support the customer
Recruit, vet, and maintain a pipeline of qualified local interpreters
Monitor, receive, and respond promptly to client tasking via email and other platforms
Maintain, update, audit, and manage company databases and records systems, including real-time data entry
Identify the best interpreters for jobs based on language combinations, timing, client requirements, cost margins, availability, and other considerations
Provide administrative support to the NYC portfolio, including phone calls, scheduling, creating and reviewing business documents and presentations, records management, and filing
Liaise and coordinate with Finance, Recruiting, HR, and Security

Skills

Project administration

Interpreter coordination

Data entry

Timesheet processing

Client communication

Multitasking

Attention to detail

Team collaboration

Problem solving

Tools

MS Outlook

MS Excel

MS PowerPoint

MS Word

MS Teams

Job description

Support LIS’ New York language portfolio under the supervision of the Program Manager and in collaboration with Program Coordinator(s)
Source, vet, and coordinate interpreters for conferences, meetings, and events
Process interpreter timesheets
Work with LIS’ personnel management system
Go onsite as needed to source interpreters and support the customer
Recruit, vet, and maintain a pipeline of qualified local interpreters
Monitor, receive, and respond promptly to client tasking via email and other platforms
Maintain, update, audit, and manage company databases and records systems, including real-time data entry
Identify the best interpreters for jobs based on language combinations, timing, client requirements, cost margins, availability, and other considerations
Provide administrative support to the NYC portfolio, including phone calls, scheduling, creating and reviewing business documents and presentations, records management, and filing
Liaise and coordinate with Finance, Recruiting, HR, and Security

Requirements

Minimum 1 year of relevant professional project administration/coordination experience
VERY STRONG computer skills, including but not limited to independent proficiency with MS Office (Outlook, Excel, PowerPoint, Word, Teams, etc.)
Proven ability to multitask with meticulous attention to detail
Problem assessment/sensitivity and problem solving within a team environment
Must be able to pass a background check
Ability to provide after hour desk support
Due to clients' contractual requirement, a designated private, secured workspace is required

Core Competencies

Demonstrates strong project administration and coordination capabilities, with a focus on sourcing and managing interpreters, maintaining databases, and providing administrative support. Proficient in multitasking and problem-solving within a team environment while ensuring meticulous attention to detail.

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