Interpreter Coordination Pro – Project Admin (NYC)

Jobtailor; Portland (OH); On-site; USD 42,000 - 55,000; Full time

Job summary

Jobtailor is seeking an Administrative Coordinator to support LIS’s New York portfolio and coordinate interpreter sourcing for conferences and events. The role involves hands-on data entry, timesheet processing, and cross-functional collaboration with Finance, Recruiting, HR, and Security.

The ideal candidate will have strong MS Office skills, at least 1 year in project administration, and the ability to multitask in a fast-paced environment, with a willingness to travel onsite as needed.

Qualifications

• Minimum 1 year of relevant professional project administration/coordination experience
• Very strong computer skills, including MS Office applications
• Proven ability to multitask with meticulous attention to detail
• Problem assessment/sensitivity and problem solving within a team environment
• Must be able to pass a background check
• Ability to provide after hour desk support
• Due to clients' contractual requirement, a designated private, secured workspace is required

Responsibilities

• Support LIS’s New York language portfolio under supervision of the Program Manager and in collaboration with Program Coordinator(s)
• Source, vet, and coordinate interpreters for conferences, meetings, and events
• Process interpreter timesheets
• Work with LIS’ personnel management system
• Go onsite as needed to source interpreters and support the customer
• Recruit, vet, and maintain a pipeline of qualified local interpreters
• Monitor, receive, and respond promptly to client tasking via email and other platforms
• Maintain, update, audit, and manage company databases and records systems, including real-time data entry
• Identify the best interpreters for jobs based on language combinations, timing, client requirements, cost margins, availability, and other considerations
• Provide administrative support to the NYC portfolio, including phone calls, scheduling, creating and reviewing business documents and presentations, records management, and filing
• Liaise and coordinate with Finance, Recruiting, HR, and Security

Skills

Project administration

Interpreter coordination

Data entry

Timesheet processing

Client communication

Multitasking

Attention to detail

Team collaboration

Problem solving

Tools

MS Outlook

MS Excel

MS PowerPoint

MS Word

MS Teams

Job description

Jobtailor is seeking an Administrative Coordinator to support LIS’s New York portfolio and coordinate interpreter sourcing for conferences and events. The role involves hands-on data entry, timesheet processing, and cross-functional collaboration with Finance, Recruiting, HR, and Security.

The ideal candidate will have strong MS Office skills, at least 1 year in project administration, and the ability to multitask in a fast-paced environment, with a willingness to travel onsite as needed.