Project Administrator

Jobtailor; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

LIS Solutions is seeking an organized Project Administrator to support its New York interpreter portfolio. The role involves sourcing and coordinating interpreters for conferences and events, processing timesheets, and maintaining real-time data in our management system.

You will recruit and vet local interpreters, manage client tasking via email, and provide backend support across Finance, HR, and Security. A security‑conscious workspace and after-hours availability are required.

Qualifications

• Minimum 1 year of relevant professional project administration/coordination experience.
• Very strong computer skills, including MS Office (Outlook, Excel, PowerPoint, Word, Teams).
• Proven ability to multitask with meticulous attention to detail.
• Problem assessment/sensitivity and problem solving within a team environment.
• Must be able to pass a background check.
• Ability to provide after hour desk support.
• Due to clients' contractual requirement, a designated private, secured workspace is required.

Responsibilities

• Support LIS Solutions' New York language portfolio.
• Source, vet, and coordinate interpreters for conferences, meetings, and events.
• Process interpreter timesheets.
• Work with LIS Solutions Personnel Management System.
• Go onsite as needed to source interpreters and support the customer.
• Recruit, vet, and maintain a steady pipeline of qualified local interpreters.
• Monitor, receive, and respond to client tasking via email and other platforms.
• Maintain, audit, and manage company databases and records systems with real‑time data entry.
• Identify best interpreters for jobs based on language, timing, client requirements, cost margins, and availability.
• Provide administrative support to the NYC portfolio, including scheduling, documents, and records management.
• Liaise with Finance, Recruiting, HR, and Security.
• Work under the supervision of the Program Manager and collaborate with Program Coordinators.

Skills

Project Administration

Interpreter Coordination

Multitasking

Attention to Detail

Communication

Background Check

Tools

MS Office Proficiency

LIS Solutions Personnel Management System

Job description

• Support LIS Solutions' New York language portfolio
• Source, vet, and coordinate interpreters for conferences, meetings, and events
• Process interpreter timesheets
• Work with the LIS Solutions personnel management system
• Go onsite as needed to source interpreters and support the customer
• Recruit, vet, and maintain a steady pipeline of qualified local interpreters
• Monitor, receive, and promptly respond to client tasking via email and other platforms
• Maintain, update, audit, and manage company databases and records systems, including real-time data entry
• Identify the best interpreters for jobs based on language combinations, timing, client requirements, cost margins, and availability
• Provide administrative support to the NYC portfolio, including phone calls, scheduling, creating and reviewing internal business documents and presentations, records management, and filing
• Liaise and coordinate with Finance, Recruiting, HR, and Security
• Work under the supervision of the Program Manager and collaborate with Program Coordinators

Requirements

• Minimum 1 year of relevant professional project administration/coordination experience
• VERY STRONG computer skills, including but not limited to independent proficiency with MS Office (Outlook, Excel, PowerPoint, Word, Teams, etc.)
• Proven ability to multitask with meticulous attention to detail
• Problem assessment/sensitivity and problem solving within a team environment
• Must be able to pass a background check
• Ability to provide after hour desk support
• Due to clients' contractual requirement, a designated private, secured workspace is required

Core Competencies

Demonstrates strong project administration and coordination skills, with a focus on sourcing and managing interpreters while maintaining meticulous attention to detail. Proficient in managing databases and providing administrative support across various functions.

Highest-signal resume keywords

• Project Administration
• Interpreter Coordination
• Database Management
• MS Office Proficiency
• Multitasking

Hard Skills

• Project Administration
• Interpreter Coordination
• Database Management
• Real-Time Data Entry
• Timesheet Processing

Soft Skills

• Attention to Detail
• Problem Solving
• Multitasking
• Communication

Industry Keywords

• Interpreter Sourcing
• Client Tasking
• Administrative Support
• Records Management
• Background Check

Tools & Technologies

• MS Office
• LIS Solutions Personnel Management System