Project Administrator

Jobtailor; Salt Lake City (UT); On-site; USD 48,000 - 64,000; Full time

Job summary

Jobtailor in Salt Lake City seeks a detail-oriented Project Administration Coordinator to source and coordinate interpreters for conferences and events, manage timesheets, and maintain LIS PMS and other databases. You will work onsite as needed, liaising with Finance, Recruiting, HR, and Security, and support the NYC portfolio with scheduling and document preparation.

A background check is required, and a private workspace is needed due to client requirements; strong MS Office skills are

Qualifications

• Minimum 1 year of relevant professional project administration/coordination experience.
• Very strong computer skills, including independent proficiency with MS Office (Outlook, Excel, PowerPoint, Word, Teams, etc.).
• Proven ability to multitask with meticulous attention to detail; problem assessment and problem solving within a team environment.
• Must be able to pass a background check; provide after hour desk support.
• Due to clients' contractual requirement, a designated private, secured workspace is required.

Responsibilities

• Source interpreters for conferences, meetings, and events onsite as needed.
• Process interpreter timesheets.
• Maintain databases and records systems with real-time data entry.
• Coordinate with Finance, Recruiting, HR, and Security departments.
• Provide administrative support to the NYC portfolio, including scheduling and reviewing internal business documents and presentations, records management, and filing.

Skills

Project Administration

Interpreter Coordination

MS Office Proficiency

Database Management

Client Communication

Tools

MS Office

LIS Personnel Management System

Job description

• Source, vet, and coordinate interpreters for conferences, meetings, and events
• Process interpreter timesheets
• Work with the LIS personnel management system
• Go onsite as needed to source interpreters and support the customer
• Recruit, vet, and maintain a steady pipeline of qualified local interpreters
• Monitor, receive, and promptly respond to client tasking via email and other platforms
• Maintain, update, audit, and manage company databases and records systems, including real-time data entry
• Identify the best interpreters for jobs based on language combinations, timing, special client requirements, cost margins, availability, and other considerations
• Provide administrative support to the NYC portfolio, including phone calls, scheduling, creating and reviewing internal business documents and presentations, records management, and filing
• Liaise and coordinate with Finance, Recruiting, HR, and Security departments

Requirements

• Minimum 1 year of relevant professional project administration/coordination experience
• VERY STRONG computer skills, including but not limited to independent proficiency with MS Office (Outlook, Excel, PowerPoint, Word, Teams, etc.)
• Proven ability to multitask with meticulous attention to detail
• Problem assessment/sensitivity and problem solving within a team environment
• Must be able to pass a background check
• Ability to provide after hour desk support
• Due to clients' contractual requirement, a designated private, secured workspace is required

Core Competencies

Demonstrates strong project administration and coordination capabilities, with a focus on sourcing and managing interpreters, maintaining databases, and providing administrative support. Proficient in multitasking and problem-solving within a team environment while ensuring meticulous attention to detail.

Highest-signal resume keywords

• Project Administration
• Interpreter Coordination
• MS Office Proficiency
• Database Management
• Client Communication

Hard Skills

• Project Administration
• Interpreter Coordination
• Database Management
• Real-Time Data Entry
• Timesheet Processing

Soft Skills

• Multitasking
• Attention to Detail
• Problem Solving
• Team Collaboration

Industry Keywords

• Interpreter Recruitment
• Client Tasking
• Administrative Support
• Records Management
• Background Check Compliance

Tools & Technologies

• MS Office
• LIS Personnel Management System