Project Administrator

Jobtailor; Denver (CO); On-site; USD 42,000 - 62,000; Full time

Job summary

Jobtailor is seeking an on-site Project Administration/Coordinator in Denver to source and coordinate interpreters for events, process timesheets, and maintain databases. You will work with LIS systems and collaborate with Finance, Recruiting, HR, and Security to support client portfolios, including NYC.

A strong multitasker with attention to detail is essential. Responsibilities include sourcing interpreters, managing schedules, and ensuring accurate data entry while maintaining a professional

Qualifications

• Minimum 1 year of relevant professional project administration/coordination experience.
• Very strong computer skills with MS Office (Outlook, Excel, PowerPoint, Word, Teams, etc.).
• Proven ability to multitask with meticulous attention to detail.
• Problem assessment and solving within a team environment.
• Must be able to pass a background check.
• Ability to provide after hour desk support.
• A designated private, secured workspace is required due to client contracts.

Responsibilities

• Source, vet, and coordinate interpreters for conferences, meetings, and events.
• Process interpreter timesheets.
• Work with LIS Personnel Management System.
• Go onsite as needed to source interpreters and support the customer.
• Recruit, vet, and maintain a steady pipeline of qualified local interpreters.
• Monitor, respond to client tasking via email and other platforms with professional tone.
• Maintain, update, audit, and manage databases and records with real-time data entry.
• Identify best interpreters based on language, timing, and client requirements.
• Provide administrative support to the NYC portfolio, including scheduling and records management.
• Liaise with Finance, Recruiting, HR, and Security; support LIS New York portfolio under PM supervision.

Skills

Multitasking

Attention to Detail

Professional Communication

Team Collaboration

Problem Solving

Tools

MS Office Proficiency

LIS Personnel Management System

Job description

• Source, vet, and coordinate interpreters for conferences, meetings, and events
• Process interpreter timesheets
• Work with LIS personnel management system
• Go onsite as needed to source interpreters and support the customer
• Recruit, vet, and maintain a steady pipeline of qualified local interpreters
• Monitor, receive, and promptly respond to client tasking via email and other platforms using a professional voice and tone
• Maintain, update, audit, and manage company databases and records systems, including real-time data entry
• Identify the best interpreters for jobs based on language combinations, timing, special client requirements, cost margins, availability, and other considerations
• Provide administrative support to the NYC portfolio, including phone calls, scheduling, creating and reviewing internal business documents and presentations, records management, and filing
• Liaise and coordinate with Finance, Recruiting, HR, and Security
• Support LIS's New York language portfolio under the supervision of the Program Manager and in collaboration with Program Coordinators

Requirements

• Minimum 1 year of relevant professional project administration/coordination experience
• VERY STRONG computer skills, including but not limited to independent proficiency with MS Office (Outlook, Excel, PowerPoint, Word, Teams, etc.)
• Proven ability to multitask with meticulous attention to detail
• Problem assessment/sensitivity and problem solving within a team environment
• Must be able to pass a background check
• Ability to provide after hour desk support
• Due to clients' contractual requirement, a designated private, secured workspace is required

Core Competencies

Demonstrates strong project administration and coordination capabilities, with a focus on sourcing and managing interpreters, maintaining databases, and providing administrative support. Proficient in MS Office and skilled in multitasking with attention to detail.

Highest-signal resume keywords

• Project Administration
• Interpreter Coordination
• MS Office Proficiency
• Database Management
• Client Communication

ATS Optimization Keywords

Hard Skills

• Project Administration
• Interpreter Coordination
• Database Management
• Real-Time Data Entry
• Timesheet Processing

Soft Skills

• Attention to Detail
• Multitasking
• Problem Solving
• Professional Communication
• Team Collaboration

Industry Keywords

• Interpreter Recruitment
• Client Tasking
• Records Management
• Administrative SupportBackground Check Compliance

Tools & Technologies

• MS Office
• LIS Personnel Management System