Project Coordinator

The Berg Group; Nashville (TN); On-site; USD 40,000 - 70,000; Full time

Job summary

The Berg Group in Nashville, TN is seeking a Construction Project Coordinator to plan, organize, and direct project activities under the Internal Operations Specialist and project teams. You will support preconstruction, coordination of meetings, and administration to ensure profitable execution from startup through final payment, while maintaining strong communication with clients and internal teams.

Experience with MS Office and project management tools is preferred, and the role requires

Qualifications

• Ability to communicate effectively with clients and customers both internal and external.
• Basic presentation skills to represent information and updates in a group setting.
• Ability to read and comprehend complex documents construction documents i.e., blueprints.
• Strong computer skills; proficient in MS Excel, MS Word, and MS Outlook.

Responsibilities

• Maintain project documents.
• Assist the Project Manager, Design, and Preconstruction team with the coordination of the pre-construction meetings.
• Assist Project Manager with filling out project start up documentation.
• Assist with preparing submittal package.
• Setup job in all pertinent software and provide the Accounting Department with job startup information.
• Submit request for Insurance Certificates.
• Assist the Project Manager in preparing schedules and ensure appropriate filing and paperwork.
• Site visits are required to maintain proper site and project execution.
• Create, track, and audit purchase orders.
• Change order document management and administration.
• Upload and maintain current project documents on PlanGrid.
• Maintain, manage, and audit project file organization on SharePoint and CRM.
• Maintain daily field reports.
• Proper cost coding of invoices to job specific budgets.
• Manage and maintain projects in pertinent software.
• Serves as a liaison across all departments.
• Track equipment requirements as needed per project.
• Coordinate and maintain weekly project Action meetings and agendas.
• Coordinate internal project check in meetings.
• Maintain updated certifications of insurance throughout project lifecycle.
• Maintain RFI, ASI, RFQ documentation as needed.

Skills

Communication skills

Presentation skills

Reading blueprints

MS Office (Excel/Word/Outlook)

Education

Technical degree or construction field experience

Tools

BlueBeam

Adobe Acrobat

PlanGrid

Job description

Job Details

Job Location: Nashville, TN - Nashville, TN 37210

Summary

The Construction Project Coordinator will plan, organize, and direct the activities of projects, under the direction of the Internal Operations Specialist and Project Teams. The Project Coordinator will work directly with their Project and Field Teams to ensure professional and profitable execution of the project(s)startup though final payment. The Project Coordinator will support their team by maintaining the project flow through various administrative tasks and provide exceptional communication with the clients as well as their internal team members. In addition, the Project Coordinator will support the preconstruction by bridging hand off efforts between Estimating and Operations.

Essential Functions

Preconstruction/Estimating/Sales

• Maintain project documents
• Assist the Project Manager, Design, and Preconstruction team with the coordination of the pre-construction meetings.
• Assist Project Manager with filling out project start up documentation.
• Assist with preparing submittal package.
• Setup job in all pertinent software and provide the Accounting Department with job startup information.
• Submit request for Insurance Certificates.
• Assist the Project Manager in preparing schedules and ensure appropriate filing and paperwork.
• Site visits are required to maintain proper site and project execution.

Project Execution

• Create, track, and audit purchase orders.
• Change order document management and administration.
• Upload and maintain current project documents on PlanGrid.
• Maintain, manage, and audit project file organization on SharePoint and CRM.
• Maintain daily field reports.
• Proper cost coding of invoices to job specific budgets.
• Manage and maintain projects in pertinent software.
• Serves as a liaison across all departments.
• Track equipment requirements as needed per project.
• Coordinate and maintain weekly project Action meetings and agendas.
• Coordinate internal project check in meetings.
• Maintain updated certifications of insurance throughout project lifecycle.
• Maintain RFI, ASI, RFQ documentation as needed.

Closeout

• Archive project and bid documents.
• Prepare warranty letters and project specific close out documents.
• Coordinate Project Close Out Meetings.

Administrative/Office Management

• Conducts project-based research.
• Inventory of office supplies; primary contact for office-related external vendors (location specific).
• Leads management and maintenance of the office equipment, i.e., copiers, printers, coffee maker (location specific).
• Maintains shared office space, conference rooms, and kitchen(s) (location specific).

Customer Service

• Customer-centric and professional approach to internal/external customers.
• Maintains a high degree of confidentiality in all aspects of the role.

Strategic Vision

• Participates in the development and execution of Berg’s strategic and business plan including achievement of key objectives.
• Establish and develops relationships with employees, including the company management team, as well as external partners and stakeholders.
• Support and continuous improvement of Berg’s high-performance culture.
• Provide visionary leadership for new ideas and approaches and humbly welcomes ideas to innovate and better Berg from all levels of the organization.

Leadership

• Develop trust and maintain a collaborative and supportive leadership presence with your Project Management team.
• Participate in and support recruitment, hiring, onboarding efforts as appropriate to develop an exceptional team.
• Foster a collaborative culture that enhances employee satisfaction, engagement, and results-orientation while encouraging innovation and creativity.

Establishes and achieves specific, measurable, and obtainable objectives that support Berg's overall growth and profitability objectives while creating client, employee, and company success.

QualificationsExperience and Qualifications

Minimum Qualifications

• Ability to communicate effectively with clients and customers both internal and external.
• Basic presentation skills to represent information and updates in a group setting.
• Ability to read and comprehend complex documents construction documents i.e., blueprints.
• Strong computer skills; proficient in MS Excel, MS Word, and MS Outlook.

Preferred Qualifications

• Technical degree or 2-3 years of related experience in the construction field; or equivalent mix of education and field experience.
• Detail oriented, through and deadline/goal driven.
• Base knowledge of document editing software i.e., BlueBeam, Adobe Acrobat, Plan Grid.
• Ability to multi-task and prioritize in a fast-paced work environment.
• Problem solving mindset.

Sedentary Work

• Sedentary work involves lifting no more than 10 - 15 pounds at a time and occasionally lifting or carrying.
• Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.
• Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.

The Berg Group isan equal opportunity employer, and all qualified applicants will receive consideration for employmentwithout regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.