Project & Administrative Coordinator — Construction & Sales

Ulakaia Center; Fairbanks, Northern (AK, KY); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

401(k) matching

Paid Time Off

Medical Insurance

Life & AD&D Insurance

Employee discounts

Job summary

Arctic Home Living & Renewable Energy Systems in Fairbanks, AK is seeking an Administrative Assistant to support project management, construction, and sales operations. You will manage project files, data entry, communication across teams, and office operations in a fast-paced environment.

The role requires strong organizational skills, attention to detail, and a valid driver’s license. The team emphasizes reliability and cross-functional collaboration.

Qualifications

• High school diploma or GED.
• 3+ years of administrative or office experience.
• Experience in construction, logistics, or warehouse environments preferred.
• Valid driver’s license.

Responsibilities

• Support Project Manager and State Sales Director with administrative tasks.
• Maintain project files: contracts, permits, invoices, change orders, closeouts.
• Assist with project lifecycle documentation and tracking.
• Coordinate permit paperwork and compliance documentation.
• Manage mail, office supplies, inventory, and workspace organization.
• Maintain data entry in Excel, CRM systems, and internal tools.
• Assist with project and sales reporting.

Skills

Microsoft Office

Data entry

Time management

Communication

Driver's license

Education

High school diploma or GED

Tools

CRM systems

Job description

Arctic Home Living & Renewable Energy Systems in Fairbanks, AK is seeking an Administrative Assistant to support project management, construction, and sales operations. You will manage project files, data entry, communication across teams, and office operations in a fast-paced environment.

The role requires strong organizational skills, attention to detail, and a valid driver’s license. The team emphasizes reliability and cross-functional collaboration.