Office Administrator (In-Person) — Growth, Training & PTO

Toby Management Group; Anchorage (AK); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Opportunity for advancement

Training & development

Job summary

Extreme Construction & Maintenance, based in Anchorage, is seeking an Office Administrator to support daily operations across administrative, HR, accounting and project support functions. This role requires independence, confidentiality, and strong attention to detail in a fast-paced environment.

You will manage office tasks, assist with recruitment, process invoices, track expenses, coordinate permits, and ensure compliance while maintaining professional communication with clients and vendors.

Qualifications

• 3+ years of administrative experience; construction office experience preferred.
• Proficient with Microsoft Word, Excel, and Outlook.
• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Ability to prioritize competing tasks and meet deadlines.
• High level of professionalism and confidentiality.
• Attention to detail and accuracy.
• Reliable attendance and adherence to schedules.

Responsibilities

• Manage daily office operations and administrative tasks.
• Answer phones and respond to emails professionally.
• Organize electronic and paper filing systems.
• Prepare reports and company documents.
• Maintain company records and document accuracy.
• Assist with recruitment, onboarding, and HR paperwork.
• Track certifications and compliance documentation.
• Prepare invoices and track accounts receivable.
• Record expenses and assist with job cost tracking.
• Coordinate permits and subcontractor paperwork.
• Audit employee paperwork and maintain compliance records.

Skills

Administrative experience

Microsoft Office

Organizational skills

Written and verbal communication

Time management

Professionalism

Attention to detail

Attendance reliability

Job description

Extreme Construction & Maintenance, based in Anchorage, is seeking an Office Administrator to support daily operations across administrative, HR, accounting and project support functions. This role requires independence, confidentiality, and strong attention to detail in a fast-paced environment.

You will manage office tasks, assist with recruitment, process invoices, track expenses, coordinate permits, and ensure compliance while maintaining professional communication with clients and vendors.