Project & Administrative Coordinator

Harvest Preparatory Academy; Yuma (AZ); On-site; USD 38,000 - 52,000; Full time

Job summary

Harvest Preparatory Academy is seeking an organized Project / Administrative Assistant to support leadership and departments with administrative tasks, project tracking, and follow-up. This role helps keep initiatives moving and documentation organized.

The ideal candidate enjoys structured work, coordinates with multiple teams, and uses Monday.com and MS Office to maintain schedules, reports, and correspondence. This is a full-time temporary role with potential to transition.

Qualifications

• Strong administrative, clerical, and organizational skills.
• Excellent attention to detail and follow-through.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and priorities.
• Comfortable working with staff and department leaders.
• Ability to work independently, take initiative, and meet deadlines.
• Proficiency with Microsoft Office applications.
• Comfortable learning and working with project management systems such as Monday.com.
• Previous administrative or project coordination experience preferred.

Responsibilities

• Provide administrative and project support to leadership and departments.
• Coordinate and assist with special projects and organizational initiatives.
• Track tasks, deadlines, action items, and project progress.
• Follow up with team members regarding outstanding tasks and deliverables.
• Assist with reviewing, organizing, and maintaining organizational documents and records.
• Prepare correspondence, spreadsheets, meeting notes, reports, and other administrative materials.
• Learn and utilize Monday.com for project and task management.
• Maintain organized electronic files and project documentation.
• Assist with scheduling, meetings, and general clerical responsibilities.
• Provide support for additional administrative tasks and projects as needed.

Skills

Administrative excellence

Attention to detail

Written and verbal communication

Multitasking

Independent work

Initiative

Tools

Monday.com

Microsoft Office

Job description

Harvest Preparatory Academy is seeking an organized Project / Administrative Assistant to support leadership and departments with administrative tasks, project tracking, and follow-up. This role helps keep initiatives moving and documentation organized.

The ideal candidate enjoys structured work, coordinates with multiple teams, and uses Monday.com and MS Office to maintain schedules, reports, and correspondence. This is a full-time temporary role with potential to transition.