Administrative Assistant

Danos; Coyanosa (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Danos is seeking an organized Administrative Program Coordinator to support day-to-day program activities, maintain schedules, prepare documents, and ensure information flows across departments. You will coordinate meetings, track action items, and assist with reports while handling multiple priorities with confidentiality and professionalism.

The role emphasizes strong communication, meticulous record-keeping, and proficient use of Microsoft Office tools in a collaborative, on-site Texas

Qualifications

• Proven administrative or program coordination experience.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple tasks and changing priorities.
• Attention to detail and accuracy in documentation.
• Ability to work independently with moderate supervision.
• Strong interpersonal skills and cross-department coordination.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Coordinate and support daily program, department, or project activities.
• Provide general administrative support, including preparing documents and organizing files.
• Coordinate meetings, calendars, schedules, and appointments.
• Prepare meeting materials, agendas, notes, and follow-up items.
• Track action items, deadlines, and deliverables.
• Communicate with internal departments and stakeholders to keep activities coordinated.
• Assist with reports, spreadsheets, presentations, and program documentation.
• Maintain accurate records and timely information updates.
• Respond to routine questions and route complex matters appropriately.
• Identify scheduling conflicts and assist with resolution.

Skills

Communication

Organization

Time management

Attention to detail

Independence

Interpersonal skills

Microsoft Office

Scheduling

Confidentiality

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Overview

Provides administrative and organizational support for a program, department, or business initiative. This position helps coordinate day-to-day activities, maintain schedules and documentation, and ensure information and action items are communicated across departments and team members.

Responsibilities

• Coordinate and support daily program, department, or project activities.
• Provide general administrative support, including preparing documents, maintaining records, data entry, and organizing files.
• Coordinate meetings, calendars, schedules, and appointments.
• Prepare meeting materials, agendas, notes, and follow-up items as needed.
• Track action items, deadlines, deliverables, and other program-related activities.
• Communicate with internal departments, team members, and other stakeholders to ensure activities remain coordinated.
• Assist with reports, spreadsheets, presentations, and other program documentation.
• Maintain accurate and organized records and ensure information is updated in a timely manner.
• Respond to routine questions and requests and route more complex matters to the appropriate team member.
• Identify scheduling conflicts, missing information, or administrative issues and assist with resolution.
• Handle multiple priorities while meeting established deadlines.
• Work independently with moderate direction while maintaining communication with appropriate team members.
• Perform other administrative and coordination duties as assigned.

Qualifications

• Previous administrative, program coordination, project support, or related experience required
• Strong written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and changing priorities.
• Strong attention to detail and accuracy.
• Ability to work independently with moderate supervision.
• Strong interpersonal skills and ability to coordinate across multiple departments or individuals.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Comfortable scheduling meetings, maintaining calendars, tracking information, and preparing documentation.
• Ability to maintain professionalism and handle confidential or sensitive information appropriately.