Project Administrative Assistant & Office Coordinator

Bilfinger; Reston (VA); Presencial; USD 25.000 - 34.000; Jornada completa

Descripción de la vacante

Bilfinger is seeking an Administrative Assistant in Reston, VA to support project operations with clerical tasks, document routing, data entry, and general office duties, in a fast-paced environment.

You will greet visitors, manage mail, coordinate files, assist subcontractor onboarding and invoicing, and work in a team-oriented setting. The role requires strong organizational skills, reliability, and proficiency in Microsoft Office; ProCore and Adobe are a plus. Bilingual Spanish is a plus.

Formación

• Some experience in a similar role highly desired.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work independently with minimal supervision.
• Bilingual Spanish skills a plus but not required.

Responsabilidades

• Administrative Support: Type letters, memoranda, and reports as directed by project operations team; Prepare minutes of project meetings; Coordinate and maintain project operations files; Answer telephones and take messages; Process incoming and outgoing mail; Greet visitors and guide them to the appropriate persons; Coordinate servicing of office equipment; Check and distribute certified payrolls to owner for processing; Order office supplies; Process subcontractor insurance paperwork; Reconcile subcontractor billings and owner invoices for payment; Schedule appointments and meetings for project operations team.
• Customer Support: Review and set up new subcontracts and change orders; Assist subcontractors onboarding paperwork, invoicing, and pay requisitions.
• Performs other duties as assigned
• Occasional travel may be required
• Performance of the required job duties will be in an office environment with prolonged periods of sitting at a desk and working on a computer
• The ability to frequently lift and/or move up to 15 pounds

Conocimientos

Organizational skills

Time management

Independent work

Bilingual Spanish

Adaptability

Integrity

Team collaboration

Verbal and written communication

Attention to detail

Technology proficient

Herramientas

Microsoft Office suite

ProCore

Adobe

Descripción del empleo

Bilfinger is seeking an Administrative Assistant in Reston, VA to support project operations with clerical tasks, document routing, data entry, and general office duties, in a fast-paced environment.

You will greet visitors, manage mail, coordinate files, assist subcontractor onboarding and invoicing, and work in a team-oriented setting. The role requires strong organizational skills, reliability, and proficiency in Microsoft Office; ProCore and Adobe are a plus. Bilingual Spanish is a plus.