Industrial Project Coordinator: Admin & Subcontract Ops

Centennial Contractors Enterprises, Inc.; Orlando (FL); Vor Ort; USD 36.000 - 54.000; Vollzeit

Zusammenfassung

Bilfinger is seeking a Project Coordinator to support the administrative functions across client, vendor, and department teams in a construction services context. The role includes routing documents, processing subcontractor and vendor forms, and handling clerical duties in an office environment.

Responsibilities include coordinating meetings, logging project data, preparing minutes, maintaining files, and handling correspondence.

Qualifikationen

• 2+ years' experience as an Administrative Assistant, Operations Coordinator, Project Coordinator, or similar role.
• Excellent time management and organizational skills.
• Ability to work independently as well as in a team.
• Strong math skills, knowledge of general accounting and bookkeeping processes.
• Experience in the construction industry desired but not required.

Aufgaben

• Assist team members in coordinating meetings and tasks, reviewing project documents, and logging and tracking; liaise with Owner Representatives, vendors, and clients on documents and questions.
• Prepare forms for security access and form requirements; type and send letters, memoranda, and reports; prepare minutes of project meetings; coordinate and maintain files; assemble closeout documentation.
• Answer telephones, route calls, and take messages; route mail; review accounting and other reports for data accuracy; input financial data and backup documentation into accounting systems.
• Perform other administrative duties as needed; travel occasionally; sit at a desk and use a computer; lift up to 15 pounds.
• Office support: order supplies, greet visitors, arrange maintenance and repair of equipment; track materials and quality control coordination.
• Subcontractor and vendor coordination: prepare invoices, review billings, follow up on payments, obtain submittals, act as point of contact; review and distribute certified payrolls.

Kenntnisse

Time management

Organization

Independent work

Math skills

Accounting knowledge

Team collaboration

Communication skills

Microsoft Office

Tools

Microsoft Office

Jobbeschreibung

Bilfinger is seeking a Project Coordinator to support the administrative functions across client, vendor, and department teams in a construction services context. The role includes routing documents, processing subcontractor and vendor forms, and handling clerical duties in an office environment.

Responsibilities include coordinating meetings, logging project data, preparing minutes, maintaining files, and handling correspondence.