Project Coordinator - Orlando, FL

Bilfinger North America; Orlando (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Bilfinger North America is seeking a Project Coordinator to manage administrative tasks supporting a diverse client base, vendors, and internal departments. The role involves documentation routing, subcontractor forms, and clerical coordination within a dynamic construction environment.

The ideal candidate will have 2+ years in admin/coord roles, strong math and accounting familiarity, and Excel/Office proficiency. Travel may be required; a team-oriented, adaptable mindset is essential.

Qualifications

• 2+ years of experience as an Administrative Assistant, Operations Coordinator, Project Coordinator, or similar role.
• Excellent time management and organizational skills.
• Ability to work independently as well as in a team environment.
• Strong math skills; knowledge of general accounting and bookkeeping processes is desirable.
• Experience in the construction industry is a plus but not required.
• Demonstrate adaptability to a fast-paced environment and evolving technology systems such as Microsoft Office.

Responsibilities

• Coordinate meetings and tasks; review project documentation and submittals.
• Liaise with Owner Representatives, vendors, and clients on documents and questions.
• Prepare forms for security access and related requirements; draft letters, memoranda, and reports.
• Take meeting minutes; maintain physical and electronic files; assemble closeout documentation.
• Review accounting reports for data accuracy; input financial data into accounting systems.
• Occasional travel may be required.
• Work in an office setting with prolonged desk work and computer use.

Skills

Experience: Admin/Coord

Time management

Independent/work ethic

Math skills/Accounting

Microsoft Office

Tools

Microsoft Office

Job description

Bilfinger is a leading international industrial services provider, driving efficiency and sustainability for the process industry. With 30,000+ employees and over €5 billion in revenue in 2024, we offer solutions in consulting, engineering, manufacturing, maintenance, turnarounds, and digital applications across key sectors like energy, chemicals, pharma, and oil & gas.

Bilfinger North America has a national reach spanning from Florida to Alaska, with professionals sharing a common goal: to keep promises, honor commitments and exceed client expectations. We offer a diverse portfolio of services that include national general contracting concentrating in the management and performance of Indefinite Delivery, Indefinite Quantity contracts, Job Order Contracting, Design-Build, Bid-Build, and Construction Manager at Risk services; Industrial Maintenance and Turnaround Solutions; Chemical, Manufacturing, and Assembly services and Turbine Manufacturing.

At Bilfinger, we offer a work environment where you can learn and grow. Join us and be part of a team shaping the future!

The Role

The Project Coordinator is responsible for the administrative functions of an area of responsibility that supports a diverse group of clients, vendors, and departments. Responsible for updating, routing, and maintaining various documents and other clerical correspondence, including the processing of subcontractor and vendor forms and documents.

Qualifications:

• 2+ years’ experience as an Administrative Assistant, Operations Coordinator, Project Coordinator, or other similar job capacity
• Excellent time management and organizational skills
• Ability to work independently as well as in a team environment
• Must have strong math skills, knowledge of general accounting and bookkeeping processes desired
• Experience in the construction industry desired but not required
• Must demonstrate a strong ability to:
• Adapt and be flexible to frequent changes in a fast-paced work environment
• Demonstrate integrity consistent with Centennial’s core values
• Collaborate and work effectively in a team environment with people of various backgrounds and styles
• Strong verbal and written communication skills, to include clear, concise, and professional presentation of information
• Adapt to the constantly evolving world of technology systems, such as Microsoft Office suite

Responsibilities:

• Project Administration: Assist team members in coordinating meetings and tasks, reviewing project documentation, initial submittal review, logging and tracking; Liaison with Owner Representatives, vendors, and clients on documents, questions, and other tasks; Prepare forms for security access and form requirements; Type and send letters, memoranda, and reports as directed; Prepare minutes of project meetings; Coordinate and maintain physical and electronic files; Assemble closeout documentation; Answer telephones, route calls, and take messages; Route incoming and outgoing mail; Review accounting and other reports for data accuracy; Input financial data and backup documentation into accounting systems; Perform other administrative duties as needed in accordance with standard operating procedures and policies.
• Office Support: Order and replenish supplies for office; Greet visitors and direct them to appropriate persons; Arrange for maintenance and repair of office equipment; Materials tracking & quality control coordination.
• Subcontractor, Vendor, and Payment Coordination: Prepare invoices and review billings; Follow up on payments after invoice and supporting documentation is approved; Obtain submittals from Subcontractors and Vendors; Act as Point of Contact on billing and procedural questions and provide Contracting Office with assistance as required; Review and distribute certified payrolls to subcontractor owners for processing insurance paperwork.
• Performs other duties as assigned
• Occasional travel may be required
• Performance of the required job duties will be in an office environment with prolonged periods of sitting at a desk and working on a computer
• The ability to frequently lift and/or move up to 15 pounds

For additional information please contact Jaime Marie Koerner by email [e-mail].

Centennial Contractors Enterprises Inc. is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.