Administrative Assistant in Business Operation

Activ8 Recruitment & Solutions; Plano (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Activ8 Recruitment & Solutions seeks an Administrative Assistant/Business Operations Support near Plano, TX. Fluency in Japanese and knowledge of Japanese business culture are highly valued, with a focus on professionalism and collaboration.

The role covers admin tasks, scheduling, travel, invoices, and data presentation using Excel and PowerPoint in a fast-paced, multicultural setting.

Qualifications

• 3–5 years of success in administration, customer service, or HR support.
• Prior administrative assistant experience is required.
• Fluency in Japanese and familiarity with Japanese business culture is a big plus.

Responsibilities

• Provide administrative support to Business Unit management and team members.
• Coordinate office tasks with multiple departments and manage schedules.
• Coordinate meetings, travel, and processing of invoices per company policies.
• Handle supplies, bookings, and general administrative duties.

Skills

Fluent Japanese

Microsoft Office

Attention to detail

Communication

Team player

Tools

Excel

PowerPoint

Job description

an international company located near Plano, TX is seeking a motivated Administrative Assistant/Business Operation Supprt with strong proficiency in Japanese language and a solid understanding of Japanese business culture. This role is ideal for someone who thrives in a fast-paced, multicultural environment and values professionalism, attention to detail, and collaboration.

Responsibilities

• Provide administrative support to Business Unit management and team members.
• Perform various office administrative and clerical tasks in collaboration with different departments.
• Coordinate business operations to ensure efficiency and compliance with company policies, including scheduling meetings, managing business trips, and processing invoices.
• Manage general administrative tasks such as ordering supplies, booking conference rooms and restaurants, and running errands.
• Handle inventory, shipments, and deliveries related to the business unit.
• Maintain and update accurate administrative data, ensuring accuracy and timeliness.
• Analyze and represent data using Excel and PowerPoint in a timely and efficient manner when needed.
• Assist in organizing internal team events and functions.
• Serve as the initial point of contact for administrative inquiries.
• Ensure efficient internal communications and alignment across functional areas.
• Support submission of administrative documents to appropriate departments or external organizations.
• Perform other duties as assigned.

While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 25 pounds. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision and hearing.

Requirements

• 3–5 years of success in administration, customer service, or HR support.
• Prior administrative assistant experience is required.
• Fluency in Japanese and familiarity with Japanese business culture is big plus.
• Proficient in Microsoft Office Suite, especially Excel and PowerPoint.
• Strong interpersonal and customer service orientation.
• Ability to multitask and manage shifting priorities effectively.
• Excellent written and verbal communication skills.
• High level of confidentiality, discretion, and professionalism.
• Strong organizational, analytical, and time management abilities.
• Collaborative mindset with a proactive and resourceful approach.
• Familiarity with HR processes and company-wide policies is a plus.
• Friendly demeanor, positive attitude, and a strong team player.