Project Administrative Assistant

Placements24; United States; Remote; USD 28,000 - 50,000; Full time

Job summary

A leading client in Gauteng seeks a diligent Project Administrative Assistant. This fully remote role focuses on supporting project teams, managing documentation, scheduling meetings, and ensuring projects stay on track and within scope.

You will work closely with project managers, maintain project files and databases, coordinate timelines and milestones, and prepare reports and presentations. The ideal candidate is highly organized, detail-oriented, and proficient with Microsoft Office and PM

Qualifications

• Experience as Administrative Assistant, preferably supporting project teams.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy in record-keeping and documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Strong written and verbal communication abilities.
• Ability to work independently and remotely.
• Familiarity with project management methodologies.
• National Diploma in Administration or related field preferred.

Responsibilities

• Provide administrative support to project managers and teams, including scheduling meetings.
• Prepare and distribute project documentation and meeting minutes.
• Maintain project files and databases, ensuring up-to-date records.
• Coordinate project timelines and milestones.
• Facilitate communication among project team members and stakeholders.
• Process invoices and expense reports.
• Assist onboarding of new project team members.
• Support procurement of project resources and vendor communication.
• Prepare presentations and status reports.

Skills

Organizational skills

Time-management

Written communication

Verbal communication

Independent working

Remote collaboration

Education

National Diploma in Administration

Tools

Microsoft Office Suite

Asana

Trello

MS Project

Job description

About the Role

Our client, involved in diverse projects in Tembisa, Gauteng, is seeking a diligent and proactive Project Administrative Assistant. This role is ideal for an individual who excels at supporting project teams, managing documentation, and ensuring the smooth execution of project-related administrative tasks. You will work closely with project managers and team members, providing essential support to keep projects on track and within scope. This fully remote position offers the flexibility to contribute to impactful projects from any location. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills, with a strong understanding of project management principles and administrative best practices. Join us in supporting critical initiatives that shape the future of Tembisa.

Key Responsibilities

• Provide administrative support to project managers and project teams, including scheduling meetings and managing calendars.
• Assist in the preparation and distribution of project documentation, such as reports, meeting minutes, and action items.
• Maintain project files and databases, ensuring all documentation is up-to-date, organized, and accessible.
• Coordinate project logistics, including tracking project timelines and milestones.
• Facilitate communication among project team members and stakeholders.
• Process project-related invoices and expense reports.
• Assist in the onboarding of new project team members, ensuring they have the necessary resources.
• Support the procurement of project resources and manage vendor communications.
• Prepare presentations and reports summarizing project status and progress.

Requirements

• Proven experience as an Administrative Assistant, preferably supporting project teams.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities.
• Strong attention to detail and accuracy in record-keeping and documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, MS Project) is a plus.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively in a remote team environment.
• Familiarity with project management methodologies is advantageous.
• A National Diploma in Administration or a related field is preferred.
• Proactive attitude and strong problem-solving capabilities.

Benefits

• Competitive contractor rate.
• Flexible remote work arrangement.
• Opportunity to work on exciting and impactful projects in Tembisa.
• Gain valuable project experience in a supportive environment.
• Potential for contract extension based on performance.