Executive Administrator

Placements24; United States; Hybrid; USD 18,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Professional Development

Hybrid Work

Bonuses

Job summary

Placements24 is seeking a highly capable Executive Administrator to support senior leadership from a Randburg office, operating on a hybrid model. You will manage calendars, prepare documents, arrange travel, and serve as a primary liaison with internal and external stakeholders while handling confidential information with discretion.

The ideal candidate is proactive, detail-oriented, polished in communication, and adept at navigating flexible, high-level duties across in-office and remote work

Qualifications

• Proven experience as an Executive Administrator or similar senior support role.
• Exceptional organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication, with a professional demeanor.
• Adaptable to hybrid work environments balancing in-office and remote duties.

Responsibilities

• Manage and coordinate executive calendars, scheduling internal and external meetings, and preventing conflicts.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Arrange complex domestic and international travel itineraries.
• Serve as primary contact for stakeholders, handling inquiries with discretion.
• Organize logistics for executive meetings, including virtual components, and track action items.
• Maintain confidential information with utmost discretion and follow security protocols.

Skills

Executive support

Calendar management

Communication

Microsoft Office

Travel coordination

Tools

Microsoft Office Suite

Video conferencing tools

Job description

About the Role

Our client seeks a highly capable and discreet Executive Administrator to provide comprehensive support to senior leadership from their Randburg office, operating under a hybrid model. This role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage complex schedules and communications effectively across both in-office and remote interactions. You will act as a key support for executives, handling a wide range of administrative and logistical tasks to ensure their productivity and the smooth operation of high-level business functions. The ideal candidate is proactive, professional, and adept at navigating diverse responsibilities in a flexible work environment.

Key Responsibilities

• Manage and coordinate executive calendars, scheduling internal and external meetings, and ensuring no conflicts.
• Prepare, edit, and proofread correspondence, reports, presentations, and other critical documents.
• Arrange complex domestic and international travel itineraries, including flights, accommodation, and ground transportation.
• Serve as a primary point of contact for internal and external stakeholders, handling inquiries with tact and professionalism.
• Organize and manage logistics for executive meetings, including virtual components, and track action items.
• Maintain confidential information with the utmost discretion and adhere to strict security protocols.

Requirements

• Proven experience as an Executive Administrator or in a similar senior support role.
• Exceptional organizational, time-management, and multitasking capabilities.
• Proficiency in Microsoft Office Suite and experience with virtual collaboration tools.
• Excellent written and verbal communication skills, with a polished and professional demeanor.
• Ability to adapt to and thrive in a hybrid work environment, balancing remote and on-site duties.

Benefits

• Competitive annual salary and performance-based bonuses.
• Hybrid work arrangement offering flexibility and work-life balance.
• Comprehensive medical, dental, and vision insurance.
• Generous paid time off and professional development opportunities.
• A supportive and dynamic work environment focused on professional growth.