Senior Administrative Coordinator

Placements24; Waukee (IA); On-site; USD 21,000 - 33,000; Full time

Benefits offered by this job

Training opportunities

Career advancement opportunities

Competitive salary

Job summary

Placements24 is seeking a Senior Administrative Coordinator in Paarl, Western Cape to oversee and enhance administrative operations. You will manage complex schedules, coordinate inter-department communications, supervise support staff, and ensure efficient information flow while upholding high standards of operational excellence.

The role emphasizes leadership, process improvement, vendor management, and budgeting support in a growth-focused biotech environment.

Qualifications

• A tertiary qualification in Business Administration, Management or related field.
• 6-8 years of progressive experience in a senior administrative or coordination role.
• Experience supervising administrative teams.
• Strong organizational and multi-tasking abilities.
• Proficiency in MS Office; experience with project management or CRM software preferred.

Responsibilities

• Coordinate and optimize complex administrative processes across the organization.
• Supervise administrative staff and develop their capabilities.
• Manage executive calendars, travel, and meeting logistics for senior management.
• Develop and implement administrative policies to improve efficiency.
• Oversee office supplies, equipment, and vendor relationships.

Skills

Organizational skills

Leadership

Communication

Time management

MS Office

CRM software

Budgeting

Education

Bachelor's degree in Business Administration or related

Tools

MS Office Suite

Project management software

CRM systems

Job description

About the Role

Our client, a rapidly expanding biotechnology research firm, is seeking a highly experienced Senior Administrative Coordinator to oversee and enhance its administrative operations in Paarl, Western Cape . This pivotal role demands a proactive individual with exceptional organizational prowess and a strong understanding of corporate administrative functions. You will be responsible for managing complex schedules, coordinating inter-departmental communications, supervising administrative support staff, and ensuring the efficient flow of information and resources within the organization. This position offers a fantastic opportunity to contribute to cutting-edge research and development in a growing company. The ideal candidate possesses strong leadership qualities, a keen eye for detail, and a commitment to maintaining high standards of operational excellence. We are looking for someone who can drive efficiency and provide strategic administrative support.

Key Responsibilities

• Coordinate and manage complex administrative processes and systems across the organization.
• Supervise and provide guidance to a team of administrative staff, fostering professional development.
• Manage executive calendars, travel arrangements, and meeting logistics for senior management.
• Develop and implement administrative policies and procedures to improve efficiency.
• Oversee the management of office supplies, equipment, and vendor relationships.
• Liaise with various departments to ensure smooth cross-functional collaboration and communication.
• Maintain confidential records and ensure compliance with company policies and regulatory standards.
• Assist in budget preparation and monitoring for administrative expenditures.
• Support the planning and execution of company-wide events and initiatives.
• Proactively identify and resolve administrative challenges to ensure optimal operational flow.

Requirements

• A relevant tertiary qualification in Business Administration, Management, or a related field.
• A minimum of 6-8 years of progressive experience in a senior administrative or coordination role.
• Demonstrated experience in supervising and leading administrative teams.
• Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management or CRM software is highly desirable.
• Excellent written and verbal communication skills, with strong interpersonal capabilities.
• Proven ability to handle sensitive information with discretion and professionalism.
• A proactive approach to problem-solving and a commitment to continuous improvement.
• Experience in budget management and vendor negotiation is a plus.
• Ability to work independently and contribute effectively within a team structure.

Benefits

Our client offers a competitive annual salary, commensurate with the experience and responsibilities of this senior role. In addition to a strong base salary, employees benefit from performance-based bonuses, comprehensive health insurance coverage, and a generous retirement fund contribution. The role is based in our modern facility in Paarl, Western Cape , providing a stimulating and professional work environment. Our client is dedicated to fostering employee growth through ongoing training programs and clear pathways for career advancement. This is an excellent opportunity to make a significant impact in a thriving research-focused organization.