Senior Administrative and Office Manager

Placements24; United States; Hybrid; USD 26,000 - 36,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Career development

Job summary

Placements24 is seeking a Senior Administrative and Office Manager to oversee office operations in Tembisa, Gauteng. The role requires strong leadership, organizational, and budget management skills to support senior management.

The position offers a hybrid work model, professional development opportunities, and a pathway to lead a growing administrative team within a hospitality-focused organization.

Qualifications

• Significant experience in office management and administrative leadership.
• Proven ability to manage and motivate a team of administrative staff.
• Exceptional organizational, planning, and time-management skills.
• Strong financial acumen and experience in budget management.
• Excellent communication and interpersonal skills, with professional interaction at all levels.
• Proficiency in Microsoft Office Suite and office management software.
• A proactive, problem-solving attitude with a commitment to continuous improvement.
• Demonstrated ability to handle confidential information with discretion.
• A relevant qualification in Business Administration, Management, or a related field is highly desirable.

Responsibilities

• Lead and manage the administrative support team, providing guidance, training, and performance feedback.
• Oversee the daily operations of the office, ensuring a well-organized, efficient, and productive work environment.
• Develop, implement, and refine administrative policies and procedures to enhance operational efficiency.
• Manage office budgets, including forecasting, tracking expenses, and approving expenditures.
• Coordinate and manage vendor relationships, including suppliers, maintenance services, and contractors.
• Ensure compliance with health, safety, and regulatory requirements within the office space.
• Manage office supplies, equipment, and facilities, ensuring they are maintained and functional.
• Organize and coordinate company events, meetings, and travel arrangements for senior management.
• Serve as a primary point of contact for internal and external stakeholders regarding office operations.

Skills

Office management

Team leadership

Budget management

Organizational skills

Communication skills

MS Office

Education

Business Administration/Management qualification

Tools

Microsoft Office

Office management software

Job description

About the Role

Our client, a growing player in the hospitality industry, is seeking an experienced and highly motivated Senior Administrative and Office Manager to oversee administrative functions and office operations in Tembisa, Gauteng . This pivotal role requires a blend of strong organizational skills, leadership capabilities, and a proactive approach to problem-solving. You will be responsible for managing the administrative team, ensuring the efficient operation of the office, and supporting senior management in various capacities. The ideal candidate will have a proven track record in office management and administrative leadership, with a commitment to fostering a positive and productive work environment. This is an exceptional opportunity to take on significant responsibility within a dynamic and expanding organization.

Key Responsibilities

• Lead and manage the administrative support team, providing guidance, training, and performance feedback.
• Oversee the daily operations of the office, ensuring a well-organized, efficient, and productive work environment.
• Develop, implement, and refine administrative policies and procedures to enhance operational efficiency.
• Manage office budgets, including forecasting, tracking expenses, and approving expenditures.
• Coordinate and manage vendor relationships, including suppliers, maintenance services, and contractors.
• Ensure compliance with health, safety, and regulatory requirements within the office space.
• Manage office supplies, equipment, and facilities, ensuring they are maintained and functional.
• Organize and coordinate company events, meetings, and travel arrangements for senior management.
• Serve as a primary point of contact for internal and external stakeholders regarding office operations.

Requirements

• Significant experience in office management and administrative leadership, preferably within the hospitality sector.
• Proven ability to manage and motivate a team of administrative staff.
• Exceptional organizational, planning, and time-management skills.
• Strong financial acumen and experience in budget management.
• Excellent communication and interpersonal skills, with the ability to interact professionally at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software.
• A proactive, problem-solving attitude with a strong commitment to continuous improvement.
• Demonstrated ability to handle confidential information with discretion.
• A relevant qualification in Business Administration, Management, or a related field is highly desirable.

Benefits

• Our client offers a competitive salary and a comprehensive benefits package, reflecting the seniority of this role.
• This hybrid position allows for a flexible work arrangement, combining essential in-office presence with remote capabilities.
• Employees in Tembisa, Gauteng will experience a supportive and collaborative work culture, with ample opportunities for professional development and career advancement.
• Join a thriving organization in the hospitality industry and play a key role in its operational success.
• This is an excellent chance to lead and innovate within a respected company.