Administrator

Hargrove Engineers + Constructors; LaPlace (LA); On-site; USD 48,000 - 64,000; Full time

Job summary

Hargrove Engineers + Constructors in LaPlace, LA seeks an experienced Administrative Administrator to support multiple projects from proposal through closeout. The role emphasizes planning, tracking, documentation, and coordination under supervision.

The ideal candidate will have 6+ years of admin experience in an industrial engineering setting, and be proficient in Word, Excel, PowerPoint, Outlook, and Newforma, with keen attention to detail and strong written skills.

Qualifications

• High school diploma or equivalent required; advanced coursework preferred.
• 6+ years of administrative support experience, preferably in industrial engineering.
• Strong proofreading, grammar, and attention to detail.

Responsibilities

• Assist in resource planning, reporting, and project documentation.
• Prepare project organizational charts and correspondence.
• Coordinate meetings, prepare notes and presentations.
• Maintain client contact information and filing systems.
• Support proposals and technical documents; proofread materials.

Skills

Attention to detail

Verbal and written communication

Multitasking

Education

High School Diploma or equivalent

Advanced coursework

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Newforma

Job description

What You'll Be DoingJob Scope: The Administrator is generally responsible for project administration including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout phase. Projects are typically outlined with specific guidelines and procedures. This position is also responsible for overall department support, including but not limited to the leader and project managers for the specific discipline assigned to. This work will be performed under general supervision in LaPlace, LA.Primary responsibilities will include but are not limited to:Assisting in Resource Planning and producing reports.Preparation of project organizational charts.Preparation of project correspondence and transmittals.Preparation of project mailings and labels.Entering and maintaining current client contact information.Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.Scheduling project and client meetings and arrangements.Preparation and distribution of project meeting notes.Preparation of client and project presentations.Execution of special projects.Providing scanning, copying, faxing, and filing services for project related information.Maintaining professional appearance of meeting spaces.Ideal BackgroundEducation: High School Diploma or equivalent is required. Advanced coursework is highly preferred.Experience: This position requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.Required Knowledge, Skills, and Abilities:Knowledge and application of company standards.Knowledge and application of office administration procedures.Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.Proficient in the use of Newforma and other software as needed.Extreme attention to detail.Excellent proofreading and grammar.Ability to communicate effectively, both verbal and written.Ability to maintain confidentiality in all areas.Ability to work in a fast paced environment with extreme multi-tasking.Ability to prioritize effectively.Ability to accurately develop reports.Ability to maintain effective working relationships with teammates, clients, and vendors.Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.Ability to find and communicate accurate information.Ability to work flexible hours as needed.Physical Requirements:Ability to sit, stand or walk for long periods of time.Hargrove CultureWe work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.Equal Opportunity Employment StatementHargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.Hargrove is a drug-free workplace.The selected candidate must be authorized to work in the United States.