Project Administrator- (In- Office Reading, PA)

Worley Group, Inc; Reading (Berks County); On-site; USD 45,000 - 60,000; Full time

Job summary

Worley is seeking a Project Administrator to provide organized, accurate and timely administrative support for project managers and multidisciplinary teams in the Reading office. The role involves routine office duties, coordinating meetings, maintaining records and assisting with project reporting and onboarding.

The successful candidate will manage competing priorities, demonstrate sound judgment and work in-office located in Reading, PA, with a focus on efficiency and confidentiality.

Qualifications

• High school diploma or equivalent required.
• Associate degree or coursework in business administration preferred.
• Strong organizational and communication skills essential.

Responsibilities

• Provide day-to-day administrative and coordination support to project managers and team members.
• Coordinate project meetings, calendars and logistics; prepare agendas, capture minutes and action items.
• Prepare, format, proofread and distribute project correspondence, reports, presentations and spreadsheets.
• Maintain project files, team sites, distribution lists, contact lists and records.
• Support project mobilization, onboarding, access requests and workspace coordination.
• Assist with routine project reporting by updating trackers and dashboards.
• Support timekeeping, expense reporting, invoice documentation and purchase requests.
• Coordinate document routing among internal teams, customers, vendors with confidentiality and access controls.
• Work with Document Control to ensure records are retained via approved systems.
• Suggest improvements to increase consistency and efficiency of administration.
• Foster cross-functional collaboration across locations and maintain professional stakeholder relations.
• Adhere to Worley health, safety, quality, security and ethics requirements.

Skills

Organization

Communication

Time management

Confidentiality

Education

High school diploma

Associate degree preferred

Business coursework

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

SharePoint

Job description

About us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Purpose:

The Project Administrator provides organized, accurate and timely administrative support to project managers and multidisciplinary project teams in the Reading office. The role helps maintain project routines, records, meetings, communications and reporting so work is executed in accordance with company procedures, customer requirements and agreed schedules. In addition, the position will assist with facility management duties to support the efficient day-to-day operation of the office. The successful candidate will manage competing priorities, exercise sound judgment and serve as a dependable point of coordination throughout the project lifecycle. This role will be in-office located in Reading, PA.

Responsibilities:

• Provide day-to-day administrative and coordination support to project managers, project controls personnel, discipline leads and other project team members.
• Coordinate project meetings, calendars and logistics; prepare agendas, capture minutes and action items, distribute materials and follow up on commitments and deadlines.
• Prepare, format, proofread and distribute project correspondence, reports, presentations, spreadsheets and other deliverables.
• Maintain project files, team sites, distribution lists, contact lists, registers and administrative records in accordance with approved procedures and retention requirements.
• Support project mobilization and demobilization, including onboarding coordination, system and access requests, workspace needs, team rosters and timely removal of project-specific access.
• Assist with routine project reporting by compiling data, updating trackers and dashboards, and monitoring the status of deliverables, milestones and action items.
• Support timekeeping, expense reporting, invoice documentation, purchase requests and other routine project administration as assigned.
• Coordinate the routing of documents and correspondence among internal teams, customers, vendors and suppliers while maintaining confidentiality and appropriate access controls.
• Work closely with Document Control to ensure formal project records are submitted, distributed and retained through approved systems and processes.
• Help maintain project-specific procedures, templates and communication routines; identify administrative improvements that increase consistency and efficiency.
• Promote positive working relationships across multi-discipline and multi-location teams and provide professional, responsive support to internal and external stakeholders.
• Perform all work in accordance with Worley health, safety, quality, security and ethics requirements.

What you will bring

Technical/Industry Experience and Qualifications Requirements:

• Prior administrative, project support or coordination experience in a professional environment; experience supporting engineering, consulting, construction, power or EPC/EPCM projects is preferred.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Demonstrated ability to organize information from multiple sources, manage schedules and deadlines, and maintain accurate records.
• Strong written and verbal communication skills, attention to detail and commitment to responsive customer service.
• Ability to work independently within established procedures while collaborating effectively with a project team.
• Discretion in handling confidential, commercial and project information.
• Experience with SharePoint, electronic document management systems, project collaboration platforms or enterprise business systems is an asset.
• Must reside in or near Reading, PA. This role will be in-office located in Reading, PA.

Education - Qualifications, Accreditation, Training:

Required:

• High school diploma or equivalent required; associate degree or post-secondary coursework in business administration, project management or a related field preferred.

Preferred:

• Planning, organization and time management.
• Accuracy, quality and document discipline.
• Clear communication and stakeholder coordination.
• Initiative, accountability and follow-through.
• Adaptability in a deadline-driven environment.
• Teamwork across functions and locations.
• Professional judgment and confidentiality.
• Commitment to health, safety and ethical conduct.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.