Construction Project Admin — Site & Ops Support

Warfel Construction Company; Willistown Township (PA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary &

Paid Time Off (Vacation & Public )

Parental Leave

Employer Paid Short Term Disability

Job summary

Warfel Construction Company in Paoli, PA is seeking a Project Administrator to join our team. This role provides ongoing support to the project management and operations teams, handling project-related duties and efficient office operations.

Responsibilities include preparing submittals, RFIs, contracts, meeting minutes, and coordinating with subcontractors and suppliers. The position involves site visits, documentation tracking, and supporting a professional Paoli team.

Qualifications

• High School diploma or GED required.
• Post-high school degree helpful but not required.
• Strong organizational skills.
• Excellent written and verbal communication skills.
• Ability to work in a detailed and accurate manner.
• Computer literacy and applicable software proficiency.
• Demonstrate ability to interact as a team player.
• Ability to multi-task based on priorities.
• Learning agility and retention skills.
• Teamwork is essential at Warfel.

Responsibilities

• Support project executives and managers with project documentation and correspondence.
• Set up and distribute project documentation including submittals, RFIs, contracts, change orders, meeting minutes, and invoices.
• Attend in-house project meetings and visit jobsites as needed.
• Communicate daily with subcontractors and suppliers on contracts, submittals, RFIs, and payments.
• Manage owner invoice processing and subcontractor payments per SOPs.
• Process incoming mail and support general office operations.
• Provide administrative support to ensure office efficiency and guest reception.
• Utilize software to track and update projects and maintain confidential accounting information.
• Distribute forms, documents, AIA invoices, contracts, and purchase orders.

Skills

Organizational skills

Written & verbal communication

Detail oriented

Computer literacy

Team player

Multitasking

Learning agility

Teamwork

Education

High School diploma or GED

Post secondary education helpful

Tools

Office software

Job description

Warfel Construction Company in Paoli, PA is seeking a Project Administrator to join our team. This role provides ongoing support to the project management and operations teams, handling project-related duties and efficient office operations.

Responsibilities include preparing submittals, RFIs, contracts, meeting minutes, and coordinating with subcontractors and suppliers. The position involves site visits, documentation tracking, and supporting a professional Paoli team.