Project Coordinator & Admin (In-Office Reading, PA)

WorleyParsons; Reading (Berks County); On-site; USD 42,000 - 64,000; Full time

Job summary

Worley is seeking a Project Administrator for an in-office role in Reading, PA. You will support project managers and multidisciplinary teams, maintaining schedules, preparing reports and coordinating meetings.

This role requires strong organizational skills and attention to detail, with exposure to document control and administrative processes. Based in Reading, PA, the position emphasizes office-based collaboration and adherence to Worley health, safety, quality and ethics standards.

Qualifications

• Prior administrative, project support or coordination experience in a professional environment.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Demonstrated ability to organize information from multiple sources, manage schedules and deadlines, and maintain accurate records.
• Strong written and verbal communication skills, attention to detail and commitment to responsive customer service.
• Ability to work independently within established procedures while collaborating effectively with a project team.
• Discretion in handling confidential, commercial and project information.
• Experience with SharePoint or project collaboration platforms or enterprise business systems is an asset.
• Must reside in or near Reading, PA.

Responsibilities

• Provide day-to-day administrative and coordination support to project managers, project controls personnel, discipline leads and other project team members.
• Coordinate project meetings, calendars and logistics; prepare agendas, capture minutes and action items, distribute materials and follow up on commitments and deadlines.
• Prepare, format, proofread and distribute project correspondence, reports, presentations, spreadsheets and other deliverables.
• Maintain project files, team sites, distribution lists, contact lists, registers and administrative records in accordance with approved procedures and retention requirements.
• Support project mobilization and demobilization, including onboarding coordination, system and access requests, workspace needs, team rosters and timely removal of project-specific access.
• Assist with routine project reporting by compiling data, updating trackers and dashboards, and monitoring the status of deliverables, milestones and action items.
• Support timekeeping, expense reporting, invoice documentation, purchase requests and other routine project administration as assigned.
• Coordinate the routing of documents and correspondence among internal teams, customers, vendors and suppliers while maintaining confidentiality and appropriate access controls.
• Work closely with Document Control to ensure formal project records are submitted, distributed and retained through approved systems and processes.
• Help maintain project-specific procedures, templates and communication routines; identify administrative improvements that increase consistency and efficiency.
• Promote positive working relationships across multi-discipline and multi-location teams and provide professional, responsive support to internal and external stakeholders.
• Perform all work in accordance with Worley health, safety, quality, security and ethics requirements.

Skills

Administrative support

Scheduling

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Document control

Education

High school diploma or equivalent

Associate degree or related coursework

Tools

SharePoint

Electronic document management systems

Project collaboration platforms

Job description

Worley is seeking a Project Administrator for an in-office role in Reading, PA. You will support project managers and multidisciplinary teams, maintaining schedules, preparing reports and coordinating meetings.

This role requires strong organizational skills and attention to detail, with exposure to document control and administrative processes. Based in Reading, PA, the position emphasizes office-based collaboration and adherence to Worley health, safety, quality and ethics standards.