Project Admin & Records Coordinator

Engineering Consulting Services; Fayetteville (NC); On-site; USD 32,000 - 52,000; Full time

Job summary

ECS Group of Companies (ECS) is seeking an Administrative Assistant to provide clerical and administrative support for office personnel and project teams in Fayetteville, NC. The role involves handling project documents, records, and daily office operations with a focus on accuracy and confidentiality.

The candidate will perform word processing, data entry, file management, and document distribution while maintaining organized records and supporting process improvements.

Qualifications

• Provides clerical and administrative support to office personnel and project teams.
• Processes, formats, transmits, and distributes project and business documents in a timely manner.
• Performs word processing, data entry, and document management activities.
• Registers projects, proposals, and related business records within company systems.
• Creates and maintains project, client, and administrative files and folders.

Responsibilities

• Provides administrative and clerical support to office personnel and project teams
• Processes, formats, transmits, and distributes project and business documents in a timely manner
• Performs word processing, data entry, and document management activities
• Registers projects, proposals, and related business records within company systems
• Creates and maintains project, client, and administrative files and folders
• Organizes, files, and maintains electronic and physical records in accordance with company procedures
• Assists with the preparation, assembly, binding, and distribution of reports and project deliverables
• Formats, scans, uploads, and archives project and business documentation
• Assists with answering telephone calls and directing inquiries appropriately
• Supports incoming and outgoing mail distribution and other routine office operations
• Provides backup support to other administrative personnel during absences, training, meetings, and periods of high workload
• Maintains confidentiality of company, project, employee, and client information
• Assists with maintaining organized office records and administrative systems
• Supports continuous improvement of administrative processes and workflow efficiency
• Performs other duties as assigned

Skills

MS Office Proficient

Data Entry

Record Keeping

Customer Service

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

ECS Group of Companies (ECS) is seeking an Administrative Assistant to provide clerical and administrative support for office personnel and project teams in Fayetteville, NC. The role involves handling project documents, records, and daily office operations with a focus on accuracy and confidentiality.

The candidate will perform word processing, data entry, file management, and document distribution while maintaining organized records and supporting process improvements.