Project Admin & Process Improvement Lead

Ies Communications, Llc; Mesa (AZ); On-site; USD 40,000 - 54,000; Full time

Job summary

IES Communications, LLC is seeking a Project Manager Assistant in Mesa, AZ to handle administrative duties for multiple projects. The role emphasizes progress tracking, documentation control, invoicing support, and coordination with customer representatives to ensure contractual compliance and timely deliveries.

Responsibilities include managing calendars, reports, and travel arrangements while maintaining confidential information.

Qualifications

• Must have at least a High School diploma or GED equivalency.
• Minimum of three (3) years working experience.
• Two (2) years of experience in a related telecommunications or construction administrative position.
• Proficient with Microsoft Office (Word, Excel and MS Project).
• Must be able to travel within branch territory and/or regional territory as needed.

Responsibilities

• Perform word processing, filing, timekeeping, records management, and invoicing for assigned projects.
• Self-manage assigned workload distribution and monitor administrative progress.
• Coordinate and maintain project financial documents and billing/invoicing per company policies.
• Interact with customer representatives and maintain project documentation and dashboards.
• Support program accounting with cost checking and daily/weekly/monthly reporting.

Skills

Microsoft Office

Time management

Communication

Problem solving

Travel readiness

Education

High School diploma or GED

Tools

MS Project

Job description

IES Communications, LLC is seeking a Project Manager Assistant in Mesa, AZ to handle administrative duties for multiple projects. The role emphasizes progress tracking, documentation control, invoicing support, and coordination with customer representatives to ensure contractual compliance and timely deliveries.

Responsibilities include managing calendars, reports, and travel arrangements while maintaining confidential information.