Project Admin & PM Support — Growth, ESOP, Impact

Rosendin Electric, Inc.; San Jose (CA); On-site; USD 40,000 - 53,000; Full time

Job summary

Rosendin Electric, Inc. is seeking a Project Assistant to provide project management support to the project team, with potential for general administrative duties. The role involves tracking PCOs, pricing material vouchers, and managing RFIs on diverse construction projects.

Responsibilities include pursuing vendor quotes, updating schedules in Microsoft Projects or Sure Track, and handling monthly billing and submittal logs. Strong organization and collaboration with stakeholders are essential.

Qualifications

• Knowledge and ability to read blueprints; materials and pricing using Biddle Book; project management procedures and working knowledge of scheduling software
• Computer, filing, and 10-key skills required
• Attention to detail is necessary; strong analytical skills favored
• Strong organizational, record-keeping and follow-up skills
• High level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation
• Proficient in using Microsoft Projects; Suretrack; Oracle and SharePoint experience preferred
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
• Prioritize and manage multiple tasks, changing priorities as necessary
• Work under pressure and adapt to changing requirements with a positive attitude
• Oral and written communication skills as required for the position
• Self-motivated, proactive and an effective team player
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Responsibilities

• Recap and track Potential Change Orders (PCO's).
• Ability to price up material vouchers.
• Write up and keep track of all Request for Information (RFI's).
• Track certified payroll for Rosendin and all subcontractors and fill out all necessary forms the job requires. e.g., HRC forms, OCIP Compliance.
• Ability to update project schedules on Microsoft Projects or Sure Track.
• Monthly billing (Schedule of Values/Cover sheet)
• Create and update material flow sheets. e.g., Fixtures and Fire Alarm devices; Subcontract/Change Order logs; Submittal logs.
• Ability to obtain quotes from vendors and some light material ordering.
• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.

Skills

Attention to detail

Strong organizational skills

Interpersonal skills

Oral and written communication

Team player

Education

Associate degree in Business Management/Construction Management

Bachelor's degree preferred

Tools

Microsoft Projects

Suretrack

Oracle

SharePoint

Microsoft Office (Outlook, Word, Excel)

Job description

Rosendin Electric, Inc. is seeking a Project Assistant to provide project management support to the project team, with potential for general administrative duties. The role involves tracking PCOs, pricing material vouchers, and managing RFIs on diverse construction projects.

Responsibilities include pursuing vendor quotes, updating schedules in Microsoft Projects or Sure Track, and handling monthly billing and submittal logs. Strong organization and collaboration with stakeholders are essential.