Senior Project Administrator – Construction & Billing (10–30M)

ENFRA LLC; Rayville (MD); On-site; USD 39,000 - 51,000; Full time

Job summary

ENFRA LLC is seeking a Project Administrator III to support project staff on $10M-$30M projects with 50-200 onsite employees. Responsibilities include time tracking, supplier coordination, onboarding, file management, invoicing, and subcontract tracking.

Travel is limited, and the role emphasizes accuracy and teamwork in a fast-paced environment. The ideal candidate will have GMP billing experience, strong MS Word/Excel/Outlook skills, and excellent organizational and communication abilities to

Qualifications

• 3+ years of administrative experience.
• GMP billing experience.
• Must be proficient in Microsoft Word, Excel and Outlook.
• Must be able to multi-task and possess excellent organizational, communication and interpersonal skills.
• Effective verbal and written communication skills.
• Detail oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Well versed in the industry and the Company’s competitors.

Responsibilities

• Track employee time weekly with supervisor approvals and timely payroll submission.
• Procure office supplies with manager approval.
• Assist in onboarding and IT hardware/permissions requests.
• Electronic project file maintenance.
• Assist team in invoice coding and approvals.
• Request and track subcontracts, change orders, POs and sub insurance certificates.
• Prepare client billings and lien releases.
• Gather client contractual requirements (licenses, insurance, safety programs).
• Assist with permits and inspections.
• Develop project documentation (daily reports, 4 week look-ahead, labor forecast).
• Compile submittals, specs & O&M/start-up books when requested.

Skills

Microsoft Word

Excel

Outlook

Multi-tasking

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Education

High School diploma or GED

College-level coursework in construction management

Tools

AIA billing

Textura

Job description

ENFRA LLC is seeking a Project Administrator III to support project staff on $10M-$30M projects with 50-200 onsite employees. Responsibilities include time tracking, supplier coordination, onboarding, file management, invoicing, and subcontract tracking.

Travel is limited, and the role emphasizes accuracy and teamwork in a fast-paced environment. The ideal candidate will have GMP billing experience, strong MS Word/Excel/Outlook skills, and excellent organizational and communication abilities to