Executive Assistant to Senior Leaders - Part-Time, Hybrid

Bechtel Corporation; Reston (VA); Hybrid; USD 72,000 - 110,000; Part time

Job summary

Bechtel Corporation in Reston, VA is seeking a seasoned executive administrative assistant to provide advanced support to an executive level manager and leadership team. You will anticipate needs, manage complex calendars, coordinate travel, and prepare materials with discretion in a fast-paced environment.

The role demands at least six years of senior‑level support experience, superb communication, and the ability to handle sensitive information across global stakeholders.

Qualifications

• Requires minimum of 6 years of experience providing administrative support to senior managers, directors, executives, or leadership teams.
• Requires experience managing complex calendars, executive priorities, and sensitive business matters.
• Requires experience coordinating domestic and international travel, including itineraries, passports, visas, and expense reporting.
• Requires experience planning and coordinating large meetings, events, or conferences.
• Requires authorization to work in the United States without employer sponsorship.

Responsibilities

• Maintain awareness of key priorities, commitments, and strategic initiatives for the executive.
• Proactively manage a complex executive calendar and resolve scheduling conflicts.
• Screen and prioritize calls, visitors, and meetings; follow up to confirm completion.
• Exercise independent judgment on routine and urgent matters; escalate as needed.
• Coordinate executive meetings, travel, and supporting materials across organizations and locations.
• Draft and edit executive correspondence, presentations, and briefing materials.
• Prepare summaries and background materials for executive review and decision support.
• Document decisions and action items; monitor commitments for timely completion.
• Provide backup support to other administrative professionals as needed.

Skills

Executive support

Calendar management

Communication skills

Discretion

Relationship management

Attention to detail

Time management

Problem solving

Adaptability

Tools

Microsoft 365

SharePoint

Concur travel

Job description

Bechtel Corporation in Reston, VA is seeking a seasoned executive administrative assistant to provide advanced support to an executive level manager and leadership team. You will anticipate needs, manage complex calendars, coordinate travel, and prepare materials with discretion in a fast-paced environment.

The role demands at least six years of senior‑level support experience, superb communication, and the ability to handle sensitive information across global stakeholders.