Executive Admin Specialist (Part-Time Telework)

Bechtel Global Corporation; Reston (VA); Hybrid; USD 72,000 - 110,000; Part time

Job summary

Bechtel Global Corporation in Reston, VA seeks an experienced administrative professional to provide advanced support to an executive leadership team. This role requires discretion, strong judgment, and the ability to manage competing priorities in a fast-paced environment.

This part-time telework position involves calendar management, travel coordination, drafting documents, and coordinating meetings across organizations.

Qualifications

• Requires a minimum of 6 years of experience providing administrative support to senior managers, directors, executives, or leadership teams in a complex business environment.
• Requires demonstrated experience managing complex calendars, executive priorities, leadership meetings, and sensitive business matters.
• Requires experience coordinating domestic and international travel, including itineraries, passports, visas, and expense reporting.
• Requires experience planning and coordinating large meetings, events, or conferences.
• Requires authorization to work and remain in the United States without employer sponsorship.

Responsibilities

• Maintain awareness of key priorities and strategic initiatives to anticipate administrative needs.
• Manage a complex executive calendar and align time with business needs.
• Screen and prioritize calls, visitors, correspondence, and meeting requests.
• Coordinate complex domestic and international travel arrangements.
• Plan onsite and offsite meetings, conferences, and events.
• Prepare executive correspondence, presentations, and briefing materials.

Skills

Microsoft 365

Calendar management

Executive support

Communication skills

Time management

Discretion

Relationship building

Problem solving

Education

Certified Administrative Professional

Tools

Concur

SharePoint

Microsoft Teams

Job description

Bechtel Global Corporation in Reston, VA seeks an experienced administrative professional to provide advanced support to an executive leadership team. This role requires discretion, strong judgment, and the ability to manage competing priorities in a fast-paced environment.

This part-time telework position involves calendar management, travel coordination, drafting documents, and coordinating meetings across organizations.