On-Site Project Administrator – Construction

EMCOR Group; Richmond (VA); On-site; USD 38,000 - 48,000; Full time

Job summary

EMCOR Group’s subsidiary The Poole and Kent Corporation, a leading mechanical contractor in the eastern United States, seeks a Project Assistant (Administrative) in Richmond, VA to support the Project Manager and team on commercial construction projects. The role focuses on documentation, scheduling, and on-site coordination to ensure projects stay on time and within budget.

The position requires 1–3 years of administrative or receptionist experience, strong MS Office skills, and US work

Qualifications

• One to three years of receptionist or administrative experience in a professional environment.
• One to three years of customer service skills.
• High School Diploma or equivalency.

Responsibilities

• Administratively assist with the execution and management of the terms of project contracts. Prepare and present computer-generated spreadsheets and reports.
• Preparing documentation to include general correspondence, matrices, and records as they relate to project site operations.
• At the direction of Project Manager perform administrative duties and responsibilities up to and including document control, electronic file management and email electronic management.
• May be required to learn software platforms required for specific projects as mandated by the upstream client for the reporting of payroll, subcontractor and related project documentation.
• Support in the planning and scheduling of project site meetings and events.
• Comply with all company operating policies, procedures, and safety programs as established.
• Ability to meet upstream contractual requirements for working on site full-time.

Skills

Administrative support

Customer service

Multitasking

Communication skills

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Lotus Notes

Job description

EMCOR Group’s subsidiary The Poole and Kent Corporation, a leading mechanical contractor in the eastern United States, seeks a Project Assistant (Administrative) in Richmond, VA to support the Project Manager and team on commercial construction projects. The role focuses on documentation, scheduling, and on-site coordination to ensure projects stay on time and within budget.

The position requires 1–3 years of administrative or receptionist experience, strong MS Office skills, and US work