Project Accountant I

The Douglaston Companies; New York (NY); On-site; USD 78,000 - 95,000; Full time

Job summary

The Douglaston Companies team is seeking an Accounts Payable Specialist to manage project accounting for multiple construction projects in NYC. You will handle job cost tracking, owner billing, subcontractor payments, and monthly reporting, ensuring alignment with contract terms.

You will collaborate with project leaders, review agreements and schedules of values, and maintain accurate financial records in Procore and Sage Intacct.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2–5 years of accounting or finance experience; construction accounting, job cost accounting, or project-based accounting experience strongly preferred.
• Working knowledge of general ledger, subsidiary ledgers, accounts payable, accounts receivable, cash receipts, bank reconciliations, and the impact of accounting entries on project financial reporting.
• Advanced Microsoft Excel skills required.
• Experience with Sage Intacct, Procore, or similar construction accounting/project management systems preferred.
• Strong analytical, organizational, communication, and problem‑solving skills, with the ability to manage deadlines and competing priorities in a fast‑paced construction environment.
• High attention to detail and accuracy in reviewing financial data, contracts, invoices, requisitions, and supporting documentation.

Responsibilities

• Manage project accounting activities for multiple construction projects, including job cost tracking, cost coding, budget updates, owner billing, subcontractor payments, and monthly reporting.
• Review owner agreements, subcontractor agreements, funding requirements, schedules of values, and billing requirements to ensure project accounting procedures align with contract terms.
• Prepare accurate and timely monthly owner requisitions, including supporting schedules and general conditions reporting, for review and submission to owners and lenders.
• Collaborate with project executives, project managers, and project teams to review, approve, and process subcontractor schedules of values, payment applications, invoices, change orders, and related documentation in Procore.
• Review Procore and ERP integrations to confirm consistent and accurate allocation of budgets, commitments, change orders, costs, and subcontractor requisitions.
• Enter owner change orders into Sage Intacct and maintain accurate project accounting records to support budget, cost, and revenue reporting.
• Prepare ACR budget reports, budget-versus-actual analyses, and general conditions reports for quarterly review with project leadership and executive management.
• Develop and update project cash flow projections based on project schedules, billing trends, cost activity, and anticipated funding needs; review with the CFO, project executives, and owners as needed.
• Initiate subcontractor payments in Procore Pay.
• Perform monthly reconciliations for bank accounts, imprest accounts, job cost reports, project accounts receivable, cash receipts, and project accounts payable.
• Identify and communicate budget variances, cost coding issues, billing discrepancies, funding risks, and other project accounting concerns to the Project Accounting Manager and project team.
• Support the onboarding, training, and development of junior project accounting staff by sharing process knowledge, reviewing work, and reinforcing company procedures.

Skills

Analytical skills

Organizational skills

Communication skills

Problem-solving

Education

Bachelor's degree in Accounting

Tools

Sage Intacct

Procore

Excel

Job description

Job Details

Job Location: Levine Builders – NYC/Douglaston, NY – New York, NY 11102
Salary Range: $78,000.00 – $95,000.00 per year

Overview

Join Our Team at The Douglaston Companies.

At The Douglaston Companies, collaboration is at the heart of everything we do. We believe that great ideas come from working together, sharing perspectives, and supporting one another to achieve common goals. We’re excited to announce an opportunity for an Accounts Payable Specialist to join our dynamic team.

Why Choose The Douglaston Companies?

• Continuous Learning and Development: Your growth matters to us. We offer ongoing professional development through in-person and virtual training programs designed to sharpen your skills and help you thrive.
• Community Commitment: We don’t just build properties—we build communities. Our team actively gives back, creating meaningful impact and building a better tomorrow, together.
• Career Advancement: This isn’t just a job, it’s a career. We invest in your personal and professional growth because we know that when our people succeed, we all succeed.

Responsibilities

• Manage project accounting activities for multiple construction projects, including job cost tracking, cost coding, budget updates, owner billing, subcontractor payments, and monthly reporting.
• Review owner agreements, subcontractor agreements, funding requirements, schedules of values, and billing requirements to ensure project accounting procedures align with contract terms.
• Prepare accurate and timely monthly owner requisitions, including supporting schedules and general conditions reporting, for review and submission to owners and lenders.
• Collaborate with project executives, project managers, and project teams to review, approve, and process subcontractor schedules of values, payment applications, invoices, change orders, and related documentation in Procore.
• Review Procore and ERP integrations to confirm consistent and accurate allocation of budgets, commitments, change orders, costs, and subcontractor requisitions.
• Enter owner change orders into Sage Intacct and maintain accurate project accounting records to support budget, cost, and revenue reporting.
• Prepare ACR budget reports, budget-versus-actual analyses, and general conditions reports for quarterly review with project leadership and executive management.
• Develop and update project cash flow projections based on project schedules, billing trends, cost activity, and anticipated funding needs; review with the CFO, project executives, and owners as needed.
• Initiate subcontractor payments in Procore Pay.
• Perform monthly reconciliations for bank accounts, imprest accounts, job cost reports, project accounts receivable, cash receipts, and project accounts payable.
• Identify and communicate budget variances, cost coding issues, billing discrepancies, funding risks, and other project accounting concerns to the Project Accounting Manager and project team.
• Support the onboarding, training, and development of junior project accounting staff by sharing process knowledge, reviewing work, and reinforcing company procedures.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 2–5 years of accounting or finance experience; construction accounting, job cost accounting, or project-based accounting experience strongly preferred.
• Working knowledge of general ledger, subsidiary ledgers, accounts payable, accounts receivable, cash receipts, bank reconciliations, and the impact of accounting entries on project financial reporting.
• Advanced Microsoft Excel skills required.
• Experience with Sage Intacct, Procore, or similar construction accounting/project management systems preferred.
• Strong analytical, organizational, communication, and problem‑solving skills, with the ability to manage deadlines and competing priorities in a fast‑paced construction environment.
• High attention to detail and accuracy in reviewing financial data, contracts, invoices, requisitions, and supporting documentation.
• Ability to safely navigate active construction sites, including stairs, ladders, job hoists, uneven surfaces, inclement weather conditions, and areas that may be cluttered or have limited lighting.

Douglaston Development, Levine Builders, and Clinton Management are a dynamic, privately held group of companies with a unique owner‑builder‑manager advantage. The Douglaston Companies began with the founding of Levine Builders in 1979 with just two people. Guided by core values of integrity and ethics for more than four decades, the firm has grown to approximately 200 employees.

Equal Opportunity Employer Statement

The Douglaston Companies are proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, gender, gender identity or expression, sexual orientation, genetic information, national origin, ancestry, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, age, military or veteran status, or other applicable legally protected characteristics.