Accounts Payable Specialist

The-Douglaston-Companies; New York (NY); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k) / Financial wellness

Pet insurance

Mental health resources

Paid time off

Employee referral program

Tuition & certification reimbursement

Hybrid work schedule

Job summary

The Douglaston Companies in New York seeks an Accounts Payable Specialist to join our team. You will work with Project Managers and construction staff to code invoices, POs, and subcontractor expenses, ensuring accurate accounting and timely processing.

You will handle weekly payment runs, reconcile vendor statements, maintain W-9s and lien waivers, and support budgets with precise detail and strong communication. This role blends accounting precision with collaborative project support.

Qualifications

• 2+ years of accounting experience, preferably in accounts payable in the construction industry.
• Bachelor’s degree in accounting or finance preferred.
• Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment.
• Experience with Sage 300, Avid Pay, Titanium, and Microsoft Excel.

Responsibilities

• Work closely with Project Managers and construction staff to ensure accurate job cost coding of invoices, purchase orders, and subcontractor expenses.
• Process a high volume of vendor invoices accurately and efficiently.
• Route invoices for approval and follow up on outstanding approvals.
• Prepare and process weekly payment runs, including ACH, check, and wire transfers.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain up-to-date vendor records, W-9s, lien waivers, and other required documentation.
• Monitor project budgets and accounts payable aging, communicating discrepancies as needed.
• Assist with other accounting and administrative tasks as directed.

Skills

Attention to detail

Analytical skills

Communication skills

Multitasking

Education

Bachelor's degree in accounting or finance

Tools

Sage 300

Avid Pay

Titanium

Microsoft Excel

Job description

Join Our Team at The Douglaston CompaniesWhat we are looking for:At The Douglaston Companies, collaboration is at the heart of everything we do. We believe that great ideas come from working together, sharing perspectives, and supporting one another to achieve common goals. We’re excited to announce an opportunity for an Accounts Payable Specialist to join our dynamic team.Why Choose The Douglaston Companies?Continuous Learning and Development: Your growth matters to us. We offer ongoing professional development through in-person and virtual training programs designed to sharpen your skills and help you thrive.Community Commitment: We don’t just build properties—we build communities. Our team actively gives back, creating meaningful impact and building a better tomorrow, together.Career Advancement: This isn’t just a job, it’s a career. We invest in your personal and professional growth because we know that when our people succeed, we all succeed.What you will do:Work closely with Project Managers and construction staff to ensure accurate job cost coding of invoices, purchase orders, and subcontractor expensesProcess a high volume of vendor invoices accurately and efficientlyRoute invoice for approval and follow up and outstanding approvalsPrepare and process weekly payment runs, including ACH, check, and wire transfersReconcile vendor statements and promptly resolve discrepanciesMaintain up-to-date vendor records, W-9s, lien waivers, and other required documentationSupport the ongoing monitoring and maintenance of project budgetsMonitor accounts payable aging reports and follow up on overdue invoices to ensure timely resolutionCommunicate with clients, general contractors, and internal teams regarding invoice questions or discrepanciesEnsure compliance with internal controls and company policiesAssist with other accounting and administrative tasks as directed2+ years of accounting experience, preferably in accounts payable in the construction industryBachelor’s degree in accounting or finance preferredStrong attention to detail and ability to manage multiple priorities in a deadline-driven environmentPreferred Sage 300, Avid Pay, Titanium, & Microsoft ExcelStrong analytical and organizational skillsClear verbal and written communication skillsAuthorized to work in the United StatesIf you are looking for your next challenge, then this is your chance to join our team of exceptionally talented, creative, and innovative professionals. We want you!Diverse candidates are encouraged to apply! The Douglaston Companies is proud to be an inclusive Equal Opportunity Employer, committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination based on any legally protected status or protected characteristic, including, but not limited to an individuals sex, race, color, ethnicity, ancestry, national origin, age, religion, gender identity or expression, sexual orientation, genetic information, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, military or veteran status.Our CompaniesSince 1979, The Douglaston Companies have been at the forefront of building some of the most exciting, transformative projects in New York City and beyond. Comprised of three vertically integrated companies, The Douglaston Companies lead projects through the complete lifecycle, from development to construction, and property management. Together, the companies have brought more than 15,000 apartments to fruition and completed more than $4 Billion of development. Throughout every project we build and manage, The Douglaston Companies remain committed to founder Jeffrey Levine’s original vision: to revitalize and grow neighborhoods one building, one block, one community at a time.Douglaston Development: The driving force of our organization, Douglaston Development spearheads property acquisition and development strategies, while fostering relationships with stakeholders and working closely with communities to develop best-in-class properties. Levine Builders: Our construction management arm leads everything from pre-construction and construction management to final commissioning and close out, bringing the company's projects to fruition. Clinton Management: Clinton Management provides comprehensive property management services for developments completed by Douglaston Development and constructed by Levine Builders. Clinton oversees our diverse portfolio of moderate-income housing, luxury apartments, commercial, and retail propertiesSalary Range:$60,000-$75,000 AnnualThe pay range for this role is $60,000 to $75,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.Benefits:Health benefits package including medical, dental & vision plans Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life insurance (basic- with option to purchase more); paid leave & disability programs. Pet insurance for our furry family Mental health resources, such as counseling, are available to our team members Time off- Paid Vacation time, Paid Holidays, Paid Sick days Employee Referral Program Tuition & certification Reimbursement Hybrid work schedule with 4 days in office and 1 day remote (subject to your work location and role). Ask our recruiting team for more information!