Project Accountant

PKF O'Connor Davies TalentConnect; Town of Yorktown (NY); On-site; USD 75,000 - 125,000; Full time

Job summary

PKF O'Connor Davies TalentConnect is seeking a Project Accountant for a Yorktown Heights-based construction operations team. You will manage project accounting activities from setup through closeout, track costs, review contracts, and prepare invoices and lender draw packages to ensure accurate records and timely billing.

The role requires 2–5+ years in construction or project-based accounting, and experience with Sage 300 Construction and Real Estate, Sage Intacct, Procore, and Excel is

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 2-5+ years of accounting experience, preferably in construction or project-based environments.
• Experience with construction accounting, job costing, AIA billing, subcontractor requisitions, retainage, change orders, and lender draw packages.
• Experience with Sage 300 Construction and Real Estate and Sage Intacct strongly preferred.
• Experience with Procore and Titanium preferred.
• Strong Microsoft Excel skills and comfort with accounting and project management systems.
• Ability to review contracts, subcontracts, vendor records, invoices, and supporting documentation with accuracy.
• Strong understanding of accounts payable/receivable, reconciliations, accruals, prepaid expenses, and month-end close.
• Excellent attention to detail, organization, follow-through, and problem-solving ability.
• Ability to manage multiple projects, deadlines, and priorities in a fast-paced construction environment.
• Strong communication skills and the ability to work with project managers, accounting teams, vendors, subcontractors, and lenders.
• High level of integrity and professionalism when handling confidential financial information.

Responsibilities

• Manage project accounting activities for assigned construction projects from setup through closeout.
• Track job costs, budgets, commitments, change orders, billings, retainage, subcontractor requisitions, and project financial performance.
• Review and maintain development contracts, construction contracts, subcontracts, and related project documentation.
• Enter, review, and maintain contract details, subcontractor payment applications, change orders, and project cost records in accounting and project management systems.
• Prepare, review, and submit client invoices, including AIA billing, progress billing, and supporting documentation.
• Prepare and review AIA applications, subcontractor requisitions, lender draw packages, and other project-related accounting documents.
• Prepare monthly loan draw packages for lenders, including required schedules, backup documentation, reconciliations, and recurring accounting entries.
• Process subcontractor invoices, purchase orders, lien waivers, insurance certificates, compliance documentation, and other project-related payables.
• Reconcile vendor records, subcontractor balances, project costs, accounts payable, accounts receivable, loan balances, and work-in-progress reporting.
• Assist project managers with cost forecasts, budget updates, variance analysis, project reporting, and financial review.
• Support monthly close activities, including journal entries, accruals, prepaid expenses, balance sheet reconciliations, and project reporting.
• Maintain accurate project records in Sage 300, Sage Intacct, Procore, Titanium, and other accounting or project management systems.
• Communicate with clients, subcontractors, vendors, lenders, project managers, and internal teams to resolve billing, payment, cost, or documentation issues.
• Assist with audits, project closeout documentation, lender reporting, and other accounting functions as needed.

Skills

Attention to detail

Excel proficiency

Communication skills

Problem-solving

Multitasking

Education

Bachelor's degree in Accounting, Finance or related field

Tools

Sage 300 Construction and Real Estate

Sage Intacct

Procore

Titanium

Job description

About The Opportunity

Our client, a construction company based in Yorktown Heights, NY, is seeking an experienced Project Accountant to join their accounting and operations team. This role is ideal for a detail-oriented accounting professional with construction, real estate development, or project-based accounting experience who is comfortable managing job costs, contracts, billing, subcontractor requisitions, lender draw packages, and project financial reporting.

Location: Yorktown Heights, NY

The Project Accountant will work closely with project managers, construction teams, vendors, subcontractors, lenders, and internal accounting leadership to ensure accurate project records, timely billing, proper cost tracking, and strong financial controls throughout the project lifecycle.

Key Responsibilities

• Manage project accounting activities for assigned construction projects from setup through closeout.
• Track job costs, budgets, commitments, change orders, billings, retainage, subcontractor requisitions, and project financial performance.
• Review and maintain development contracts, construction contracts, subcontracts, and related project documentation.
• Enter, review, and maintain contract details, subcontractor payment applications, change orders, and project cost records in accounting and project management systems.
• Prepare, review, and submit client invoices, including AIA billing, progress billing, and supporting documentation.
• Prepare and review AIA applications, subcontractor requisitions, lender draw packages, and other project-related accounting documents.
• Prepare monthly loan draw packages for lenders, including required schedules, backup documentation, reconciliations, and recurring accounting entries.
• Process subcontractor invoices, purchase orders, lien waivers, insurance certificates, compliance documentation, and other project-related payables.
• Reconcile vendor records, subcontractor balances, project costs, accounts payable, accounts receivable, loan balances, and work-in-progress reporting.
• Assist project managers with cost forecasts, budget updates, variance analysis, project reporting, and financial review.
• Support monthly close activities, including journal entries, accruals, prepaid expenses, balance sheet reconciliations, and project reporting.
• Maintain accurate project records in Sage 300, Sage Intacct, Procore, Titanium, and other accounting or project management systems.
• Communicate with clients, subcontractors, vendors, lenders, project managers, and internal teams to resolve billing, payment, cost, or documentation issues.
• Assist with audits, project closeout documentation, lender reporting, and other accounting functions as needed.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2-5+ years of accounting experience, preferably in construction, real estate development, property management, engineering, or another project-based environment.
• Experience with construction accounting, job costing, AIA billing, subcontractor requisitions, retainage, change orders, and lender draw packages.
• Experience with Sage 300 Construction and Real Estate and Sage Intacct strongly preferred.
• Experience with Procore and Titanium preferred.
• Strong Microsoft Excel skills and comfort working with accounting and project management systems.
• Ability to review contracts, subcontracts, vendor records, invoices, and supporting documentation with accuracy.
• Strong understanding of accounts payable, accounts receivable, reconciliations, accruals, prepaid expenses, and month-end close processes.
• Excellent attention to detail, organization, follow-through, and problem-solving ability.
• Ability to manage multiple projects, deadlines, and priorities in a fast-paced construction environment.
• Strong communication skills and the ability to work effectively with project managers, accounting teams, vendors, subcontractors, and lenders.
• High level of integrity and professionalism when handling confidential financial information.

Preferred Experience

• Experience with Sage 300 Construction and Real Estate, Sage Intacct, Procore, and Titanium.
• Experience preparing AIA applications, subcontractor requisitions, lender draw packages, project cost reports, and work-in-progress reporting.
• Familiarity with construction contracts, development contracts, subcontracts, change orders, retainage, lien waivers, insurance documentation, and vendor compliance.
• Experience reconciling vendor records, project costs, accounts payable, loan balances, and project financial data.
• Background in construction, real estate development, property management, or project-based accounting environments.

Compensation

The compensation for this position ranges from $75,000.00 - $125,000.00. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills and certifications.