Accounts Payable Specialist – Hybrid Schedule & Growth

The Douglaston Companies; New York (NY); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits: medical, dental &

Vision plans

401(k) plan with employer contribution

Paid leave & disability programs

Pet insurance

Mental health resources

Paid vacation & holidays

Employee referral program

Tuition & certification reimbursement

Hybrid work schedule: 4 days in office

Job summary

The Douglaston Companies invites applications for an Accounts Payable Specialist to join our team in New York. This role focuses on accurate job cost coding, processing high volumes of vendor invoices, and managing payment runs while maintaining vendor records and project budgets.

Ideal candidates have 2+ years of accounting experience (AP preferred in construction), a Bachelor’s degree in accounting or finance, and strong attention to detail with excellent verbal and written communication

Qualifications

• 2+ years of accounting experience, preferably in accounts payable in the construction industry.
• Bachelor’s degree in accounting or finance preferred.
• Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment.
• Preferred Sage 300, Avid Pay, Titanium, & Microsoft Excel.
• Strong analytical and organizational skills.
• Clear verbal and written communication skills.
• Authorized to work in the United States.

Responsibilities

• Work closely with Project Managers and construction staff to ensure accurate job cost coding of invoices, purchase orders, and subcontractor expenses.
• Process a high volume of vendor invoices accurately and efficiently.
• Route invoice for approval and follow up on outstanding approvals.
• Prepare and process weekly payment runs, including ACH, check, and wire transfers.
• Reconcile vendor statements and promptly resolve discrepancies.
• Maintain up-to-date vendor records, W-9s, lien waivers, and other required documentation.
• Support the ongoing monitoring and maintenance of project budgets.
• Monitor accounts payable aging reports and follow up on overdue invoices to ensure timely resolution.
• Communicate with clients, general contractors, and internal teams regarding invoice questions or discrepancies.
• Ensure compliance with internal controls and company policies.
• Assist with other accounting and administrative tasks as directed.

Skills

2+ years accounting experience

Attention to detail

Verbal communication

Written communication

Analytical skills

Microsoft Excel

Sage 300

Avid Pay

Titanium

Education

Bachelor’s degree in accounting or finance

Tools

Sage 300

Avid Pay

Titanium

Microsoft Excel

Job description

The Douglaston Companies invites applications for an Accounts Payable Specialist to join our team in New York. This role focuses on accurate job cost coding, processing high volumes of vendor invoices, and managing payment runs while maintaining vendor records and project budgets.

Ideal candidates have 2+ years of accounting experience (AP preferred in construction), a Bachelor’s degree in accounting or finance, and strong attention to detail with excellent verbal and written communication