Accounts Payable Specialist

The Douglaston Companies; New York (NY); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits: medical, dental &

Vision plans

401(k) plan with employer contribution

Paid leave & disability programs

Pet insurance

Mental health resources

Paid vacation & holidays

Employee referral program

Tuition & certification reimbursement

Hybrid work schedule: 4 days in office

Job summary

The Douglaston Companies invites applications for an Accounts Payable Specialist to join our team in New York. This role focuses on accurate job cost coding, processing high volumes of vendor invoices, and managing payment runs while maintaining vendor records and project budgets.

Ideal candidates have 2+ years of accounting experience (AP preferred in construction), a Bachelor’s degree in accounting or finance, and strong attention to detail with excellent verbal and written communication

Qualifications

• 2+ years of accounting experience, preferably in accounts payable in the construction industry.
• Bachelor’s degree in accounting or finance preferred.
• Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment.
• Preferred Sage 300, Avid Pay, Titanium, & Microsoft Excel.
• Strong analytical and organizational skills.
• Clear verbal and written communication skills.
• Authorized to work in the United States.

Responsibilities

• Work closely with Project Managers and construction staff to ensure accurate job cost coding of invoices, purchase orders, and subcontractor expenses.
• Process a high volume of vendor invoices accurately and efficiently.
• Route invoice for approval and follow up on outstanding approvals.
• Prepare and process weekly payment runs, including ACH, check, and wire transfers.
• Reconcile vendor statements and promptly resolve discrepancies.
• Maintain up-to-date vendor records, W-9s, lien waivers, and other required documentation.
• Support the ongoing monitoring and maintenance of project budgets.
• Monitor accounts payable aging reports and follow up on overdue invoices to ensure timely resolution.
• Communicate with clients, general contractors, and internal teams regarding invoice questions or discrepancies.
• Ensure compliance with internal controls and company policies.
• Assist with other accounting and administrative tasks as directed.

Skills

2+ years accounting experience

Attention to detail

Verbal communication

Written communication

Analytical skills

Microsoft Excel

Sage 300

Avid Pay

Titanium

Education

Bachelor’s degree in accounting or finance

Tools

Sage 300

Avid Pay

Titanium

Microsoft Excel

Job description

Join Our Team at The Douglaston Companies

At The Douglaston Companies, collaboration is at the heart of everything we do. We believe that great ideas come from working together, sharing perspectives, and supporting one another to achieve common goals. We're excited to announce an opportunity for an Accounts Payable Specialist to join our dynamic team.

Why Choose The Douglaston Companies?

Continuous Learning and Development: Your growth matters to us. We offer ongoing professional development through in-person and virtual training programs designed to sharpen your skills and help you thrive.

Community Commitment: We don't just build properties- we build communities. Our team actively gives back, creating meaningful impact and building a better tomorrow, together.

Career Advancement: This isn't just a job, it's a career. We invest in your personal and professional growth because we know that when our people succeed, we all succeed.

What You Will Do

• Work closely with Project Managers and construction staff to ensure accurate job cost coding of invoices, purchase orders, and subcontractor expenses
• Process a high volume of vendor invoices accurately and efficiently
• Route invoice for approval and follow up and outstanding approvals
• Prepare and process weekly payment runs, including ACH, check, and wire transfers
• Reconcile vendor statements and promptly resolve discrepancies
• Maintain up-to-date vendor records, W-9s, lien waivers, and other required documentation
• Support the ongoing monitoring and maintenance of project budgets
• Monitor accounts payable aging reports and follow up on overdue invoices to ensure timely resolution
• Communicate with clients, general contractors, and internal teams regarding invoice questions or discrepancies
• Ensure compliance with internal controls and company policies
• Assist with other accounting and administrative tasks as directed

Qualifications

• 2+ years of accounting experience, preferably in accounts payable in the construction industry
• Bachelor’s degree in accounting or finance preferred
• Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment
• Preferred Sage 300, Avid Pay, Titanium, & Microsoft Excel
• Strong analytical and organizational skills
• Clear verbal and written communication skills
• Authorized to work in the United States

If you are looking for your next challenge, then this is your chance to join our team of exceptionally talented, creative, and innovative professionals. We want you!

Diverse candidates are encouraged to apply! The Douglaston Companies is proud to be an inclusive Equal Opportunity Employer, committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination based on any legally protected status or protected characteristic, including, but not limited to an individuals sex, race, color, ethnicity, ancestry, national origin, age, religion, gender identity or expression, sexual orientation, genetic information, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, military or veteran status.

Our Companies

Since 1979, The Douglaston Companies have been at the forefront of building some of the most exciting, transformative projects in New York City and beyond. Comprised of three vertically integrated companies, The Douglaston Companies lead projects through the complete lifecycle, from development to construction, and property management. Together, the companies have brought more than 15,000 apartments to fruition and completed more than $4 Billion of development. Throughout every project we build and manage, The Douglaston Companies remain committed to founder Jeffrey Levine's original vision: to revitalize and grow neighborhoods one building, one block, one community at a time.

Salary Range

$60,000-$75,000 Annual

The pay range for this role is $60,000 to $75,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.

Benefits

• Health benefits package including medical, dental & vision plans
• Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life insurance (basic- with option to purchase more)
• paid leave & disability programs
• Pet insurance for our furry family
• Mental health resources, such as counseling, are available to our team members
• Time off- Paid Vacation time, Paid Holidays, Paid Sick days
• Employee Referral Program
• Tuition & certification Reimbursement
• Hybrid work schedule with 4 days in office and 1 day remote (subject to your work location and role).

Ask our recruiting team for more information!