Construction Project Accountant I - Growth & Development

The Douglaston Companies; New York (NY); On-site; USD 78,000 - 95,000; Full time

Job summary

The Douglaston Companies team is seeking an Accounts Payable Specialist to manage project accounting for multiple construction projects in NYC. You will handle job cost tracking, owner billing, subcontractor payments, and monthly reporting, ensuring alignment with contract terms.

You will collaborate with project leaders, review agreements and schedules of values, and maintain accurate financial records in Procore and Sage Intacct.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2–5 years of accounting or finance experience; construction accounting, job cost accounting, or project-based accounting experience strongly preferred.
• Working knowledge of general ledger, subsidiary ledgers, accounts payable, accounts receivable, cash receipts, bank reconciliations, and the impact of accounting entries on project financial reporting.
• Advanced Microsoft Excel skills required.
• Experience with Sage Intacct, Procore, or similar construction accounting/project management systems preferred.
• Strong analytical, organizational, communication, and problem‑solving skills, with the ability to manage deadlines and competing priorities in a fast‑paced construction environment.
• High attention to detail and accuracy in reviewing financial data, contracts, invoices, requisitions, and supporting documentation.

Responsibilities

• Manage project accounting activities for multiple construction projects, including job cost tracking, cost coding, budget updates, owner billing, subcontractor payments, and monthly reporting.
• Review owner agreements, subcontractor agreements, funding requirements, schedules of values, and billing requirements to ensure project accounting procedures align with contract terms.
• Prepare accurate and timely monthly owner requisitions, including supporting schedules and general conditions reporting, for review and submission to owners and lenders.
• Collaborate with project executives, project managers, and project teams to review, approve, and process subcontractor schedules of values, payment applications, invoices, change orders, and related documentation in Procore.
• Review Procore and ERP integrations to confirm consistent and accurate allocation of budgets, commitments, change orders, costs, and subcontractor requisitions.
• Enter owner change orders into Sage Intacct and maintain accurate project accounting records to support budget, cost, and revenue reporting.
• Prepare ACR budget reports, budget-versus-actual analyses, and general conditions reports for quarterly review with project leadership and executive management.
• Develop and update project cash flow projections based on project schedules, billing trends, cost activity, and anticipated funding needs; review with the CFO, project executives, and owners as needed.
• Initiate subcontractor payments in Procore Pay.
• Perform monthly reconciliations for bank accounts, imprest accounts, job cost reports, project accounts receivable, cash receipts, and project accounts payable.
• Identify and communicate budget variances, cost coding issues, billing discrepancies, funding risks, and other project accounting concerns to the Project Accounting Manager and project team.
• Support the onboarding, training, and development of junior project accounting staff by sharing process knowledge, reviewing work, and reinforcing company procedures.

Skills

Analytical skills

Organizational skills

Communication skills

Problem-solving

Education

Bachelor's degree in Accounting

Tools

Sage Intacct

Procore

Excel

Job description

The Douglaston Companies team is seeking an Accounts Payable Specialist to manage project accounting for multiple construction projects in NYC. You will handle job cost tracking, owner billing, subcontractor payments, and monthly reporting, ensuring alignment with contract terms.

You will collaborate with project leaders, review agreements and schedules of values, and maintain accurate financial records in Procore and Sage Intacct.