Programs & Operations Administrative Specialist

Oakland Community College; Southfield (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

Oakland Community College is seeking an experienced administrative support professional to assist the Director of Institutional Standards and Practices. This role will manage scheduling, correspondence, records, and office operations to enable the department to execute its mission.

You will coordinate meetings, trainings, events, and materials while supporting budgeting, purchasing, and vendor processes. Strong communication, organization, and discretion are essential for success in this

Qualifications

• Associate degree or higher is required.
• Minimum of three years of relevant administrative support experience.
• Experience supporting multiple programs, projects, events, trainings, or college-wide initiatives is preferred.

Responsibilities

• Provide confidential executive clerical and operational support to the Director, including scheduling, correspondence, records management, and office coordination.
• Prepare, edit, proofread, and finalize correspondence, reports, presentations, expense reports, contracts, forms, and other materials.
• Coordinate calendars, appointments, meetings, conferences, trainings, workshops, and events with agendas, materials, room reservations, and tech setup.
• Respond to inquiries from students, faculty, staff, community partners, and the public with information and referrals as needed.
• Support departmental budgeting, purchasing, travel arrangements, vendor contracts, invoices, and expense tracking.
• Maintain departmental webpages, SharePoint sites, newsletters, email communications, databases, and confidential records.
• Assist with data collection, analysis, reporting, and special projects; track deadlines and action items.
• Collaborate with college personnel and external stakeholders across campuses; support meetings and college-wide initiatives.

Skills

Administrative support

Communication skills

Organization & time management

Project coordination

Discretion with confidential records

Education

Associate degree or higher

Tools

Microsoft Office

SharePoint

Databases

Website CMS

Job description

Oakland Community College is seeking an experienced administrative support professional to assist the Director of Institutional Standards and Practices. This role will manage scheduling, correspondence, records, and office operations to enable the department to execute its mission.

You will coordinate meetings, trainings, events, and materials while supporting budgeting, purchasing, and vendor processes. Strong communication, organization, and discretion are essential for success in this