Programs & Operations Administrative Specialist

Southern Oregon Education Service District; Gold Hill (OR); On-site; USD 26,000 - 31,000; Full time

Benefits offered by this job

Health Insurance and Benefits

Employer-paid PERS

Holiday Leave & Vacation

Job summary

Southern Oregon Education Service District seeks an Administrative Assistant III to provide operational support for SOREN and mentoring programs. The role handles purchasing, payroll, travel, hiring support, event logistics, and day-to-day systems, requiring strong Microsoft Office, Google Suite, Canva, and Zoom skills in a fast-paced environment.

The position supports program administrators, coordinates meetings and materials, tracks attendance, and ensures confidentiality across staff and

Qualifications

• Proven ability to prepare and edit business documents (letters, reports, memos).
• Strong data handling and reporting skills for program data.
• Proficiency with scheduling, budgeting, and basic bookkeeping tasks.

Responsibilities

• Prepares a wide range of documents from draft or instructions.
• Compiles program statistical data for reports to agencies.
• Processes purchase orders, expense reimbursements, travel requests, and related requisitions.
• Maintains files, records, and logs on computerized and manual systems.
• Schedules meetings, prepares minutes, and coordinates meeting logistics.
• Coordinates staff travel and conference arrangements.
• Maintains confidentiality and acts as primary contact for a program or department.

Skills

Microsoft Office

Google Suite

Canva

Zoom

Organization

Education

High School Diploma

Job description

Southern Oregon Education Service District seeks an Administrative Assistant III to provide operational support for SOREN and mentoring programs. The role handles purchasing, payroll, travel, hiring support, event logistics, and day-to-day systems, requiring strong Microsoft Office, Google Suite, Canva, and Zoom skills in a fast-paced environment.

The position supports program administrators, coordinates meetings and materials, tracks attendance, and ensures confidentiality across staff and